Terms of Reference for Knowledge Management: Individual Consultant to Document IDSST Implementation Process and Success Stories for Malawi

Background

Founded in 2006, the Alliance for a Green Revolution in Africa (AGRA) is an African-led African-based organization that seeks to catalyze Agriculture Transformation in Africa. AGRA is focused on putting smallholder farmers at the center of the continent’s growing economy by transforming agriculture from a solitary struggle to survive into farming as a business that thrives. As the sector that employs the majority of Africa’s people, nearly all small-scale farmers, AGRA recognizes that developing smallholder agriculture into a productive, efficient, and sustainable system is essential to ensuring food security, lifting millions out of poverty, and driving equitable growth across the continent.

AGRA and the International Fund for International Development (IFAD) have collaborated to address the challenge of linking new crop varieties and improved soil fertility management research outputs to smallholder beneficiaries of IFAD-supported projects in Ethiopia, Malawi and Mozambique. To support this strategic partnership, AGRA and IFAD country teams and Project Coordination Units (PCUs) of IFAD-financed loan programs are seeking to strengthen capacities of National Agricultural Research Institutions (NARIs) and rural agro-dealers to enhance the outcomes of the IFAD-supported projects. Specifically, in the areas of: (i) promotion and dissemination of improved seed and soil fertility technologies, and (ii) generation, documentation and sharing of knowledge.

AGRA is implementing three sub-grants in Malawi to compliment Sustainable Agricultural Production Program (SAPP) in creating a sustainable seed system to increase uptake of high quality seed of improved legume varieties. The objective is to increase the availability and accessibility of high quality seed for soya beans, groundnuts, beans, pigeon peas and cowpeas among farmers and use of appropriate agronomic practices.

In this regard, AGRA is looking for a consultant to enhancing learning among IDSST stakeholders in Malawi through capture, documentation and sharing of knowledge.

Objective of the assignment

The overall objective of this assignment is to capture and document knowledge with a view to enhancing learning among IDSST stakeholders in Malawi.  Through this assignment, the project aim to capture key learning to date as they relate to promotion and dissemination of improved soil fertility management technologies in Malawi

Scope of work

Working closely with AGRA ME&KM team, country support team and IDSST project team, the consultant will undertake the following tasks:

TASK 1: work plan –the consultant will interact with IDSST grantees, FAD country teams, NARIs and relevant project stakeholders in Malawi to prioritize project components that are likely to provide success or learnings in relation to IDFSST partnership. Based on this understanding, create and have approved by AGRA detailed work plan for the entire consultancy period including key deliverables dates and locations.

TASK 2: Capture – Using correct tools identify, collect, record, synthesize and document project results, lessons insights, and successful solutions for scaling up to other countries and potentially to new regions from the following such questions such:

  • Technologies that the NARIs are developing and rolling out for farmers: What are the best seed technologies that address the farmers’ problems that the NARIs are developing and what is the efficacy of these technologies that will allow the farmers to increase their crop productivity?
  • What the opportunities, gaps, challenges and lessons learnt in linking Sustainable Agricultural Production Program (SAPP) with research outputs/solutions.   
  • Best practices of delivery of improved seed fertility technologies.
  • What enhances farmer uptake of new seed technologies?
  • Identify unintended outcomes and emerging opportunities and document
  • Lessons and learnings from the engagement process
  • Success stories
  • Insights and innovations.

Methods of data collection to be used will include

  • Desk research
  • Field visits
  • Key informant interviews

Methods of recording information will include:

  • Written notes
  • Illustrative and complimentary photos and short videos

TASK 3: Field Report –In line with the guidance provided by the KM, and drawing out the global implications of the results that provide information that will enhance learning, impact and scale, and synthesize the information collected and draft a Field Report that details in word format with graphics and photos

  • IDSST’s learnings encompassing case studies, quotes, successes, lesson learned, insights, gaps and challenges, tools, best practices and innovations
  • An excel spreadsheet of the complete list with contacts of all people interviewed during the consultancy.

Duration of the assignment

The assignment is expected to take 45 days spread over 7 months from November 1, 2019 to May 30, 2020. The consultant will invoice for approved consultancy days required to achieve the required deliverable upon an agreed timeline.

Deliverables

The consultancy is expected to deliver the following outputs:

  1. Work plan – A detailed work plan approved by AGRA for the entire consultancy period including key deliverables dates and locations.
  2. Field Report – An overall Field Report drawing out the global implications of the results that provide information that will enhance learning, impact and scale. The report should be written in word format that details IDSST’s key learnings encompassing case studies, quotes, successes, lesson learned, insights, gaps and challenges, tools, best practices and innovations.

Key performance indicators:

The following are some of performance indicators that will be reviewed periodically to determine whether the objectives are being achieved.

  • Number of communication materials produced
    • Number of policy briefs drafted
    • Number of farmer video clips distributed
    • Number of case studies documented
    • Number of success stories documented
    • Number of innovations documented
  • Contacts – An excel spreadsheet of the complete list with contacts of all people interviewed during the consultancy

Qualifications and experience of the consultant

  • Postgraduate degree in a relevant field
  • 10 years of demonstrated minimum experience in writing technical material on Africa’s agriculture and economic development.
  • Wide and proven experience in documentation of agricultural transformation in Africa
  • Experience in impact evaluation will be an added advantage
  • Highly developed writing and editing skills.
  • Proven ability to conceptualize, plan and transfer knowledge and skills.
  • Excellent written, oral and comprehension command of English. 
  • Demonstrated ability to work independently and manage multiple projects and deadlines simultaneously with a sense of urgency.

Proposal submission

Interested and qualified consultants are invited to submit their proposals comprising of the following

  • An understanding of the consultancy requirements
  • Methodology and work plan for performing the assignment
  • Project delivery plan
  • Detailed reference list indicating the scope and magnitude of similar assignments
  • Relevant services undertaken in the last three(3) years
  • Detailed CV/s

Evaluation criteria

No Criteria Max score
  Consultancy qualifications and experience  
  Understanding the task as explained in the TOR 20
  Relevant academic qualification 10
  More than 10 years working experience in highly developed writing and editing skills, technical material on Africa’s agriculture and economic development. 20
  Evidence of documentation of agricultural transformation in Africa 20
  Work plan for performing the assignment 15
  Excellent written, oral and comprehension command in English; Knowledge of French is an added advantage 15
  Total Technical Score 100

Reporting

The Consultant will report to the Head, M&E/KM Unit. 

Submission of proposal

  1. Brief technical proposal, detailed CV and a separate financial proposal must be submitted to procurement@agra.org by Friday October 4, 2019 at 17.00 hours East Africa Time.
  2. The subject of the email MUST read “proposal for IDSST Knowledge documentation Consultancy Malawi” AGRA shall not be liable for not opening  proposal that are submitted with a different subject
  3. Technical and financial proposal will be submitted a separate documents. Financial proposal will not be opened until the conclusion of the technical evaluation and then only for those proposals that are deemed qualified and responsive. Note that the financial proposals should include applicable taxes.
  4. Neither technical nor Financial should exceed 10 MB
  5. The financial proposal MUST be password protected. The password shall be requested from individuals that meet the minimum technical score of 75%
  6. The financial proposal shall include ALL APPLICABLE TAXES quoted separately. If taxes are not mentioned in the financial proposal, AGRA shall consider that they are included in the prices provided.

Disclaimer

AGRA reserves the right to determine the structure of the process, numbers of participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time without prior notice and without liability to compensate and/or reimburse any party

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