RFP: Technical Assistance to Regional Food Trade Unit as Regional Food Trade Coalition Coordinator

Synopsis of the Request for Proposal (Individual Consultants)

Solicitation Reference No.RFP/01024/RFT/2020  
Title of SolicitationStrengthening data collection and analysis of food production, storage, trade, consumption and prices
Issuing Office & AddressAlliance for a Green Revolution in Africa (AGRA) Website:
Point of contact for clarifications, questions and ammendmentsAGRA General Procurement,
Email Address for submission of Proposals/ QuotesAGRA General Procurement,
Solicitation Issue DateOctober 8th , 2020
Deadline for submission questions and clarificationsOctober 15th , 2020 1700 hours, East African Time
Deadline for Answering questions and clarificationsOctober 19th, 2020  1700 hours, East African Time
Deadline for Submission of ProposalsOctober 23rd , 2020 1700 hours, East African Time   Please include the subject line “RFP/01024/RFT/2020- Regional Food Trade Coalition Coordinator” of the email
Type of consultantIndividual Consultants Only
Submission and Evaluation CriteriaBidder must provide the below listed information in the submitted proposal:  

Mandatory Eligibility Requirement:
– Detailed Curriculum Vitae including at least 3 referees
– Copy of academic certificate

Evaluation Criteria summary:
– General Qualifications 20%
Relevant academic qualifications
– Experience of the consultant 50%
Meet requirements as outlined under Qualifications
Detailed reference list indicating the scope and magnitude of similar assignments carried out
– Consultant’s methodology, work plan and understanding of the assignment 30%

NB: Only the candidate with the best technical proposal shall be considered for financial negotiations

Minimum Technical score shall be 75%

Terms of Reference

Consultancy title: Technical assistance to Regional Food Trade Unit as Regional Food Trade Coalition Coordinator


Founded in 2006, the Alliance for a Green Revolution in Africa (AGRA), is an African-led, African-based organization that seeks to catalyse Agriculture Transformation in Africa. AGRA is focused on putting smallholder farmers at the centre of the continent’s growing economy by transforming agriculture from a solitary struggle to survive into farming as a business that thrives. As the sector that employs the majority of Africa’s people, nearly all of them small-scale farmers, AGRA recognizes that developing smallholder agriculture into a productive, efficient, and sustainable system is essential to ensuring food security, lifting millions out of poverty, and driving equitable growth across the continent. AGRA works with African governments, other donors, NGOs, the private sector and African farmers to significantly and sustainably improve the productivity and incomes of resource poor smallholder farmers in Africa.

AGRA’S current 5-year strategy aims to catalyse and sustain an Inclusive Agricultural Transformation in Africa to increase incomes and improve food security for 30 million farmers. Under this strategy, AGRA delivers through an approach that simultaneously catalyses change at farmer level, strengthens input and output market systems and puts government at the centre to enable and champion private-sector-led agricultural growth at national level.

One initiative within AGRA’s strategy is the Africa Food Trade and Resilience Programme, which focuses on promoting regional food trade and food markets through policy predictability and market systems development across AGRA’s regional food trade priority countries and beyond in East, West, and Southern Africa to improve food security, generate more rural jobs, strengthen climate resilience, and increase income for farmers. These countries are Burkina Faso, Cote d’Ivoire, Mali, Nigeria, Ghana, Togo, Kenya, Uganda, Tanzania, Rwanda, Ethiopia, Malawi, Mozambique and Zambia.

The Africa Food Trade and Resilience Programme includes two primary strategic components:

  1. Working with Government, business and civil society to stimulate Africa-specific solutions to improve the transparency and predictability of governments’ interventions to unlock investment and regional trade;
  2. Working directly with private companies that source, process, and trade food in the region, to maximise investment, coordination and benefits to smallholder farmers.

In each component, AGRA collaborates closely with strategic partners who have major programs in these areas, as well as work to identify and support relevant strategic regional initiatives, with a view to maximize learning, coordination and impact.


AGRA’s Regional Food Trade program aims to develop a common framework with which to engage governments and agree on shared priorities for policy influencing and mechanisms to incentivize private sector investment in food markets. AGRA is therefore initiating the establishment of platforms of stakeholders at continental, regional and/or country level involving private sector, public agencies, technical and funding partners who will contribute their knowledge, expertise and resources to address needed evidence generation and utilization, policy reforms and streamlining of regulations, policy predictability and value chain coordination challenges in regional food trade.

At the AGRF in September 2019, AGRA launched the Regional Food Trade Coalition which has resulted in wider engagement with the AU and other continental organisations signing up to joining the coalition. The Regional Economic Communities and our Partnership for Inclusive Agricultural Transformation in Africa (PIATA) partners have also endorsed the coalition and its objectives. The Regional Food Trade Coalition will leverage each member’s strengths and resources, such as; technical capacities to generate information or data for decision making, capacity building in development of systems and skills as well as investments in market shaping activities and practices that promotes intra-regional trade in food while encouraging development of inclusive regional value chains.

AGRA has assumed the role of Secretariat and will provide all the necessary logistical and technical requirements for the activities of the coalition. The secretariat will be in charge of operations and implementation of the agenda agreed upon by the Steering Committee (SC). AGRA proposes to hire the services of a consultant to serve as the Regional Food Trade Coalition Coordinator (RFTCC). The RFTCC will work closely with the proposed AGRA and Steering Committee of the Coalition as well as the Co-Chairs of the Task Forces / Thematic Working Groups (TFs/TWGs) that are already in existence or will evolve over time to coordinate planning and implementation of the Coalition’s activities.

Detailed Terms of Reference for the Regional Food Trade Coalition Coordinator

Under the overall responsibility and direct supervision of the Head of Regional Food Trade Unit, the RFTCC will ensure the achievement of the Coalition’s objectives and delivery of the Coalition’s targets at country, regional and continental levels in close consultation with AGRA and other Coalition’s stakeholders and partners. The RFTCC shall provide required technical and administrative support to guide the Coalitions activities and outputs.

Scope of Work

The Regional Food Trade Coalition Coordinator (RFTCC) will work closely with AGRA’s Secretariat and the Steering Committee of the Coalition and TFs/TWGs to coordinate planning and implementation of activities. The primary duties of the Regional Food Trade Coalition Coordinator will include but not limited to the following:

  1. Support the establishment of the main and subsidiary coalitions or platforms on regional food trade and resilience
    • Support AGRA leadership in identifying policy champions (private and public) and establishing partnerships and relationships
    • Support the expansion of the Coalitions’ membership base through outreach to influence and opportunities for impact generation at national, regional and continental level;
    • Facilitate establishment and operationalization of new TWGs on need basis;
  2. Develop and synthesize the agenda of the coalition(s) based on deliberations of members, key findings of studies or engagements and other sources
    • Distil key lessons, outcomes and other topical issues from meetings, study and programme reports for coalition deliberations
    • Regular engagement with secretariat, steering committee and PIATA members to identify coalition agenda issues, attain coherence of messaging/communications and alignment of investments
    • Support the finalization of the Coalition’s governing documents for the coalition
  3. Develop and implement a communication and policy influencing strategy for the Coalition
    • Draft a communication strategy/plan for the coalition and present to members for adoption and implementation
    • Support implementation of policy influencing strategy of the Regional Food Trade and Resilience initiative
    • Ensure regular communication with the coalition members or institutions delivering Coalition priorities. 
  4. Facilitate the implementation of coalition activities i.e. studies, meetings or convenings and reporting
    • Coordinate, facilitate, organise, and deliver regular Coalition meetings including report writing
    • Coordinate and facilitate the recruitment and supervision of service providers including consultants
    • Prepare progress reports of the coalition activities, budgets, etc
    • In collaboration with the secretariat prepare knowledge and learning products from and for the coalition
  5. Resource mobilization for coalition activities
    • Support AGRA leadership in resource mobilization (cash or in kind) for implementation of coalition activities
    • Develop or initiate project proposals for presentation to steering committee and secretariat for consideration for support


The consultant will produce following outputs:

  1. An inception report submitted to AGRA before commencement of work and highlighting the proposed methodological approach and understanding of the assignment.
  2. Facilitate the successful establishment or formation of at least four regional food trade sub/coalitions ensuring effective participation of its members in coalition activities
  3. Develop a Communications strategy/Plan, including templates and drafts for press releases, talking points, speeches.
  4. In coordination with Coalition secretariat prepare regular reports and updates including lessons and recommendation for presentation to the Coalition Assembly.
  5. In collaboration with the secretariat, steering committee, finalize and implement Coalition governing documents including code of conduct, membership criteria, among others.
  6. A final report (report at the end of the assignment) of key insights, recommendations for AGRA’s engagement.

All deliverables should be succinct but informative, and key points should be easily understandable to a wide range of AGRA team. Deliverables should be submitted in English.


The consultant will be supervised directly by AGRA’s Head of Regional Food Trade and Resilience Programme   

Duration, Location and Nature of the Appointment

The consultancy will initially run for 12 months after which AGRA and its partners will review the need for proceeding with this task. The consultant is expected to be housed at AGRA and will from time to time be required to travel to the programme’s countries and other regions.


The consultant will have the following qualifications:

  • At least 7 years working experience in agriculture or economic development, policy advocacy and partnership building
  • Advanced degree in agricultural sciences, economics, finance, development studies, public policy, business studies, communication, food trade or a related;
  • Individuals with people skills, relationship management, coalition building, policy advocacy/communication, will have an added advantage.
  • Extensive experience in the organizational development at national or regional level as well as a good facilitator;
  • Strong management skills including ability to provide strategic guidance, technical oversight and mentorship;
  • Good multi-cultural and interpersonal skills with experience in networking with partners at all levels (ministry, donors, private sector, NGOs and local community based organizations);
  • Experience working with or in international and donor organizations in programme management and implementation;
  • Proven communication skills including written, analytical, presentation and reporting abilities and demonstrated computing skills;
  • Fluency in spoken and written English, those with proficiency in a second language i.e. French will have added advantage
  • Experience working in, and preferably originating from, AGRA Priority Countries in Africa.

Evaluation Criteria

  • General Qualifications 20%
    – Relevant academic qualifications as indicated above
  • Experience of the consultant 50%
    – Meet requirements as outlined under qualifications
    – Detailed reference list indicating the scope and magnitude of similar assignments carried out
  • Consultant’s methodology, work plan and understanding of the assignment 30%

NB: Only the candidate with the best technical proposal above 75% shall be considered for financial negotiations

Application Submission Requirements

The proposal should include:

A. Technical Proposal

  1. Detailed Curriculum Vitae
  2. Detailed reference list indicating the scope and magnitude of similar assignments carried out
  3. Demonstrate possession of qualification and experience required
  4. Provide methodology, work plan and understanding of the assignment

B. Financial Proposal

  • The consultant shall provide a monthly fee for carrying out the assignment
  • All applicable taxes (withholding taxes) should be quoted separately
  • If the financial proposal is silent on taxes, AGRA shall assume that these are inclusive;
  • Reimbursable costs if applicable shall be quoted separately.
  • Price must be quoted in USD ($)
  • The financial proposal shall be submitted separately from the technical proposal and should be password protected. Only the best candidate shall be requested for the password to their financial proposal

Guidelines for Preparations and Submission of Proposals

  • The proposals SHALL be submitted to by deadline indicated in the synopsis
  • The proposal and ALL Attachments submitted via email SHALL NOT exceed 10MB
  • VALIDITY of the proposal shall be for a period of 90 days from the date of bid closure.
  • Financial proposal shall be sent as a separate attachment and MUST be password protected. The password shall be requested from the best technically qualified individual


AGRA reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.

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