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RFP: Consultancy to Support Review Study and Update of the National Agriculture Sector Extension Policy (NASEP)

Solicitation Reference No.RFP-154-HAPA-2021
Title of SolicitationConsultancy to Support Review Study and Update of the National Agriculture Sector Extension Policy (NASEP)
Issuing Office & AddressAlliance for a Green Revolution in Africa (AGRA) Website: www.agra.org
Assignment LocationKenya
Point of contact for clarifications, questions and amendmentsAGRA General Procurement, Procurement@agra.org
Email Address for submission of Proposals/QuotesAGRA General Procurement, Procurement@agra.org
Solicitation Issue DateOctober 13th , 2021
Deadline for submission of questions and clarificationsOctober 19th, 2021, 1700 hours, East African Time
Deadline for Answering questions and clarificationsOctober 22nd, 2021, 1700 hours, East African Time
Deadline for Submission of ProposalsOctober 27th, 2021, 1700 hours, East African Time Please include the subject line “RFP-154-HAPA-2021” of the email.    
Type of Consultant Individual Consultancy
Anticipated Award Type Consultancy Agreement
Submission and Evaluation CriteriaBidders are encouraged to register (if not already registered) as a vendor via the link provided below and submit the below mandatory requirements in their proposal: https://ekjd.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000001758868    

Mandatory application documents:
1. Cover Letter
2. Curriculum Vitae including at least 3 referees
3. Copy of academic certificates
4. Copy of national identification card or passport  

Evaluation Criteria summary:
1. Academic & professional qualifications…………………………………20%
2. Knowledge and experience in undertaking Agricultural Extension services ………………………………………………………..…40%
3. Consultant’s understanding of the assignment, methodology and workplan …………………………………………………………………………….30%
4. Knowledge in digital extension services…………………………10%  

TOTAL…………………………………………………………………100%  
NB. Only the candidate with the best technical proposal equal or above 75% shall be considered for financial negotiations

Introduction

The Alliance for a Green Revolution in Africa (AGRA) is a not-for-profit organization working with African governments, other donors, NGOs, the private sector, and African farmers to significantly and sustainably improve productivity and incomes of resource-poor smallholder farmers in Africa. AGRA aims to ensure that smallholder farmers have what they need to succeed in their agricultural enterprises such as good seeds and healthy soils; access to markets, information, financing, storage, and transport; and policies that provide them with comprehensive support. Through developing Africa’s high-potential breadbasket areas, while also boosting farm productivity across more challenging environments, AGRA works to transform smallholder agriculture into a highly productive, efficient, sustainable, and competitive system, while protecting the environment.

Kenya’s economic growth has been heavily reliant on Agriculture Sector performance. Over the past two decades, this sector has been contributing an average of 25% directly to the Country’s Gross Domestic Product (GDP). In 2019, agriculture directly contributed 34.1% to GDP, which is equivalent to KSH. 3.3 Trillion and a further 27% GDP indirectly through linkages with manufacturing and service-related sectors (KNBS Economic Survey, 2020). The agriculture sector has continued to play a vital role in rural economic development. The rural economy is dominated by small holder farmers who contribute about 80% of agricultural production. Smallholder farming in Kenya is still predominantly for subsistence purposes and it is typified by over reliance on rainfall and with low mechanization levels. The sector employs more than 40 per cent of the total population and more than 70 per cent of Kenya’s rural people (FAO 2020). Major constrains in this sector include; low youth participation in agriculture due to lack of land ownership-a critical factor of production, low investment in ICT and low mechanization levels, inadequate access to quality inputs, marketing inefficiencies, non-conducive investment environment, climate change, declining soil fertility, land fragmentation, small non-commercial production models and low application of knowledge and innovation due to declining provision of Agricultural Advisory and Extension Services (AES).

The GoK has continued to develop sound policies aimed at creating an enabling environment towards agricultural transformation such as Kenya Vision 2030 which aims to transform the country into a newly industrializing, middle-income country providing a high quality of life to all its citizens in a clean and secure environment. The Ministry of Agriculture Livestock Fisheries and Cooperatives (MoALFC) has developed Agriculture Sector Development Strategy (ASDS 2010-2020) and subsequent Agriculture Sector Transformation and Growth Strategy (ASTGS 2019- 2029) for transforming agriculture by involving modernization of on-farm production; and shifting production towards more value addition is anchored on Vision 2030. 

The Constitution of Kenya (CoK) 2010, devolved extension service provision to the county governments underscoring the importance of County Governments’ role in ensuring food security. However, the National Agricultural Sector Policy (NASEP) document guiding provision of agricultural advisory and extension services in Kenya was formulated before promulgation of the current constitution. As a result, extension policy was not aligned to the new constitution which allocated provision of AES functions to County governments. This has brought about a decline in funding levels of AES at the county level leading to low agricultural productivity and profitability on small holder farmers.

Justification for NASEP Review

Article 43 of the constitution establishes Kenyans’ right “to be free from hunger and have adequate food of acceptable quality. This calls for robust agricultural extension and advisory services in the Country. NASEP policy needs to be reviewed to capture the spirit of devolution and guide county governments and the private sector in implementing sound AES to realize food and nutrition security as envisaged in the Big Four Agenda, Sustainable Development Goals (SDGs) No.1 (No Poverty) and 2 (Zero Hunger) and Commitments 3 (Ending Hunger by 2025); and 4 (Halving Poverty through Agriculture by 2025 of the African Union’s Malabo Declaration under AUC’s Agenda 2063: The Africa we want). The CoK 2010, schedule 4 allocates policy formulation functions to the National government and provision of agricultural advisory services to County governments. It is on this premise that NASEP policy should be reviewed to address existing policy gaps.

In light of the above, the Ministry of Agriculture Livestock Fisheries and Cooperatives (MoALFC) has embarked on the review and update of the NASEP (2012) to address existing policy gaps, capture the spirit of devolution and guide County Governments and the private sector in implementing sound AES. This will help to achieve 100% food and nutrition security for citizens, increased incomes and improved livelihoods for small scale farmers as envisaged in the President’s Big Four Agenda. The reviewed policy will also guide AES to transform subsistence agriculture into modern commercial production thus contributing towards achieving Kenya’s Vision 2030.

MoALFC through the support of AGRA’s Hub for Agricultural Policy Action (HAPA) is seeking the services of a consultant to undertake a study on current status of agricultural extension services in Kenya and support the review of NASEP (2012).

Scope of the Assignment

  • Undertake a rapid assessment of the current state of agricultural extension services in Kenya. The outcome of the review will inform the current process on the review of the NASEP policy.
  • Support and facilitate the review of the NASEP policy. This will include:
    • Guide and support MoALFC in finalization of the policy review and ensure it adopts important and emerging extension models such as digital extension and public-private partnership in AES.
    • Provide technical support services in setting private sector targets and indicators for monitoring and evaluating the implementation of digital extension services and activities of private sector engagement within the policy.
    • Mobilize and capacitate the Ministry on digital extension and public-private partnership AES to deal with emerging private sector AES issues.

Deliverables

The Consultant will be expected to work with the NASEP review taskforce team currently in place to mainstream issues related to digital extension services and private sector engagement and will also be expected to technically report to HAPA whilst undertaking the following tasks:

  1. Inception report
  2. Carry out a Rapid Assessment of the state of AES in Kenya.
  3. Support Development of the Framework to execute implementation strategy of the policy.
  4. Develop a framework for Private Sector Engagement in order to develop PPP AES.
  5. Support the taskforce in the ongoing policy review and validation processes in consultation with key stakeholders. The review should also include best practices from comparable countries.

The Consultant will work under the guidance of the Chair of the Taskforce and will report to the Agriculture Transformation Office (ATO) Coordinator. The consultant will also work with the AGRA team who are expected to provide technical oversight of the deliverables.

Approach and Methodology of the Assignment

To undertake the assignment, the consultant will be required to submit an inception report to justify his/her understanding of the task and how it will be carried out. S/he will then join the NASEP review taskforce in reviewing and further developing the draft policy document. The main role of the consultant will be to ensure the concept of digital extension and private sector inclusion are well mainstreamed in the document. S/he will be expected to submit initial draft policy and finalized policy with explanatory notes on how the concept has been included.

Duration of the assignment

The duration of this assignment shall be four (4) months.

Institutional arrangement and Reporting

Working with the team of experts reviewing the policy, the consultant will be based at ATO and will report to the ATO Coordinator, while working closely with the AGRA HAPA Team (who will be providing technical backstopping on the aforementioned tasks) and all the stakeholders. The consultant is expected to make monthly progress reports to ATO, with a copy to AGRA for approval.

Qualifications, Experience and Competencies

The following sets of qualifications, experience and competencies will form the basis for the selection of the Consultant.

A. Education

  • Master’s degree in Business, Social sciences or any other related field from a recognized institution.
  • A first-level university degree in combination with seven (7) additional years of qualifying experience may be accepted in lieu of the advanced university degree.

B. Experience

  • Minimum seven (7) years of progressively responsible professional experience in issues related to digital extension services and private sector mainstreaming into government services.
  • Substantive experience and record of accomplishment in the area of digital extension advisory and private sector engagement.
  • Experience working with digital extension services and the private sector in Africa.
  • Computer skills, internet communication and command of MS Office.
  • Proficiency in written and oral English is a must.

C. Competencies

Core Competencies

  • Awareness and sensitivity regarding digital extension and private sector issues.
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement

Functional Competencies

  • Proven ability to advocate and provide policy advice.
  • Ability to navigate complexity and engage in strategic and political processes.
  • Good knowledge of the Agricultural Extension and Advisory Services system in Kenya.
  • Experience working on similar initiatives with International Organizations.
  • Demonstrated analytical and technical skills in private sector gap assessments.
  • Ability to develop, engage and maintain strong partnerships.
  • Demonstrate capacity in representing the organization effectively in regional and international fora to advocate and to promote organizational priorities, initiatives and a better understanding of the organizational strategic agenda.

Evaluation Criteria

The candidates shall be evaluated against the following criteria:

Evaluation criteriaDetails of evaluation criteriaMax Score
General qualifications (general education and training):Key academic and professional qualifications20%
Specific Experience to the TORKnowledge and experience in undertaking Agricultural Extension services40%
Understanding of the assignment, methodology and workplanDemonstrate your understanding of the assignment and submit a proposed methodology and workplan30%
Digital knowledgeKnowledge in digital extension services10%
Total score 100%

NB: Only the candidate with the best technical proposal equal or above 75% shall be considered for financial evaluation.

Application Submission Requirements

A. Technical Proposal

  1. Detailed Curriculum Vitae with 3 referees.
  2. Detailed reference list indicating the scope and magnitude of similar assignments carried out.
  3. Demonstrate possession of qualification and experience required.
  4. Provide methodology, work plan and understanding of the assignment not exceeding 5 pages. Support documents may be attached as annexes.

B. Financial Proposal

  1. The consultant shall provide a financial proposal indicating the daily rate, proposed number of days for the assignment, applicable taxes and total cost of the assignment. Use the template provided under Annexes A,B & C for the financial proposal.
  2. The financial proposal shall be inclusive of the applicable withholding taxes. If the financial proposal is silent on taxes, AGRA shall assume that these are inclusive;
  3. Reimbursable costs if applicable shall be quoted separately. Prices must be quoted in USD ($).
  4. The financial proposal shall be submitted separately from the technical proposal and should be password protected. The password shall be requested from the best technically qualified individual.

Guidelines for Preparations and Submission of Proposals

  • The proposal SHALL be submitted to procurement@agra.org .
  • The proposal and ALL Attachments submitted via email SHALL NOT exceed 10MB.
  • VALIDITY of the proposal shall be for a period of 90 days from the date of bid closure.
  • Financial proposal shall be sent as a separate attachment and MUST be password protected. The password shall be requested from the best technically qualified individual.

Download full RFP:
https://agra.org/wp-content/uploads/2021/10/RFP-154-HAPA-2021-Consultancy-for-Review-of-NASEP.docx