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RFP: Consultancy to Support Agra in Finalization of the Market Information System (Mis) Framework Initiative and to Develop an Action Plan for Piloting and Implementing the MIS

Synopsis of the Request for Proposal

Solicitation Reference No.RFP-003-RFT -2023
Title of SolicitationConsultancy to Support Agra in Finalization of the Market Information System (Mis) Framework Initiative and to Develop an Action Plan for Piloting and Implementing the MIS
Issuing Office & AddressAlliance for a Green Revolution in Africa (AGRA)Website: www.agra.org
Location of the ConsultantHome country of the consultant with limited travel to Malawi
Point of contact for clarifications & questions AGRA General Procurement,Procurement@agra.org
Email Address for submission of Proposals/QuotesAGRA General Procurement,Procurement@agra.org
Solicitation Issue DateJanuary 19th, 2023.
  Confirmation of Interest to bid for the consultancyInterested consultants/bidders are requested to register on the link below by close of business January 26th, 2023, 2022. Any additional communication will be shared with those that will have registered on the link below. For Registration Link click: HERE 
Deadline for submission of questions and clarificationsJanuary 27th 2023
Deadline for Answering questions and clarificationsJanuary 30th, 2023
Deadline for   Submission of ProposalsFebruary 3rd, 2023, 5:00PM, East African Time.Please include the subject line “RFP-003-RFT–2023” of the email.
Type of ConsultantIndividual Consultant
Anticipated Award TypeConsultancy Agreement 
Submission and Evaluation CriteriaMandatory Eligibility Requirement:
a) Detailed Curriculum Vitae including at least 3 referees.
b) of academic certificate (s).
c) Copy of passport or National Identification Card.
Evaluation Criteria 
a) Qualifications………………………………………………………………………20%
b) Experience of the consultant………………………………………………………50%
c) Consultant’s methodology, work plan and understanding of the assignment………….…………….…….………………………………………………….30%        
Total: …………………………………………………………………………………100%
NB. 
1. Minimum technical pass mark is 75%
2. AGRA will negotiate with the individual that attains the best technical score above 75%.
  1. Background

The Africa Food Trade and Resilience (AFTR) Programme is an initiative of AGRA and the IDH – Sustainable Trade Initiative with funding from the Government of the United Kingdom’s Foreign, Commonwealth and Development Office (FCDO) to increase food trade in sub-Saharan Africa to fulfil the anticipated increase and shifts in food demand.

The AFTR Programme under the Programme COVID-19 response plan commissioned a consultancy on Strengthening Data Collection and Analysis of food production, storage, trade, consumption and prices. The consultancy piloted an agile market information system (MIS) that collected food prices, stocks and trade information for food and nutrition commodities across nine selected East, Southern and West African countries. The objective of the market information collection and dissemination exercise was to help guide governments to make better informed food trade market regulation decisions and to minimize disruption of food systems and markets amidst the COVID-19 pandemic. 

The MIS pilot exercise was conducted over a seven-month period (April- November 2021) providing monthly market information reports which was disseminated to stakeholders through the AGRA Food Security Monitor bulletin.  Building on lessons learned over the six-month data collection period, the consultancy conducted a regional food trade market information needs survey, aimed at establishing market information needs of the various food trade market actors required to inform their various food trade decisions and activities. More than 100 stakeholders across several stakeholder groups including farmers, farmer groups, traders, financial institutions, development partners, academia and research institutions participated in the survey. Results from the survey confirmed the need for an MIS that caters to the broad market information needs of the food trade sector. 

As such and in the absence of a dedicated regional food trade MIS in Africa, AGRA building on lessons learned from the MIS pilot phase and information needs survey developed a Regional Food Trade Market Information Systems Framework. The Framework seeks to define the institutional framework for the establishment and operationalization of regional market information systems that collect, analyze, and disseminate market information services that contribute to increased regional food trade, security and nutrition. 

Having developed the first draft of the Regional Food Trade MIS Framework, AGRA would like to finalize the framework for implementation. To achieve this, AGRA would like to conduct a workshop to validate the MIS business model, institutional framework, and other aspects of the framework with various food trade market actors. Inputs from this validation workshop will be incorporated into the draft framework for implementation.  

  1. Objective of the consultancy

The objective of the consultancy is to support AGRA to finalize the MIS Framework initiative and to develop an action plan for piloting and implementing the MIS. The specific activities to be finalized under this consultancy include:

  1.        Moderating and facilitating the MIS Framework validation workshop. The consultant will be required to present findings from the MIS pilot, Information needs survey and draft framework for stakeholder validation. 
  2.        Drafting the final the MIS Framework incorporating inputs and feedback from the validation workshop
  3.        Drafting the action plan for piloting and implementing the MIS Framework. The action plan should provide the institutional framework for both the pilot and full roll out phase. 

An inception meeting will be held with the selected consultant to clarify expectations under each activity and to share all the necessary documents needed to achieve the objectives of the consultancy. 

  1. Expected deliverables

The consultancy is expected to deliver the following:

  1. MIS Framework Validation Workshop presentation covering the MIS Pilot, Trade information Needs survey and Draft MIS Framework. 
  2. MIS Framework Validation workshop report highlighting inputs and feedback from stakeholders. 
  3. Final MIS Framework document and Action Plan.
  1. Timelines

The consultancy will be conducted over a 3-month period. 

  1. Reporting 

The consultant will report to the Head of Food Trade, AGRA or his assigned designate.

  1. Copyright 

All materials / documents arising out of this consultancy work shall remain the property of AGRA.

  1. Required Qualifications, experience and competencies
  • Master’s degree in agricultural economics, agribusiness management, or other related fields.
  • Strong background and experience in developing market development initiatives including market information systems or related activities.  
  • Strong background in general market systems development and regional food trade.
  • Strong data analysis, synthesis, and presentation skills.
  • Experience facilitating and coordinating multi-stakeholder workshops.
  • Experience developing general frameworks for agricultural development work. 
  • Availability of qualified and experienced personnel to undertake the assignment  
  • Excellent communication skills and consultation skills (both written and spoken English).
  1. Evaluation Criteria

Interested individuals shall be evaluated against the following technical criteria:

  1. Academic Qualifications……………………………………………………………………………………20%
  2. Relevant academic qualifications as per section 6 above.
  3. Experience of the consultant……………………….………………….………………………………………50%
  1. Meet requirements as outlined under competencies.  
  2. Detailed reference list indicating the scope and magnitude of similar assignments carried out.
  3. Consultant’s methodology, work plan and understanding of the assignment…………. 30% 

      Total Score……………………………………………………………………………………………………….100%

Note:

  • Minimum technical score – 75%
  1. Application Submission Requirements 

a)Technical Proposal

  1. Detailed Curriculum Vitae
  2. Detailed reference list indicating the scope and magnitude of similar assignments carried out
  3. Demonstrate possession of qualification and experience required.
  4. Provide methodology, work plan and understanding of the assignment not exceeding 5 pages. Any supporting documents may be attached as annexes.

b) Financial Proposal 

  1. The consultant shall provide a financial proposal for carrying out the assignment. Use the templates provided in annexes A, B and C for the financial proposal. You may modify where necessary.
  2. Reimbursable costs if applicable shall be quoted separately.  These will be reimbursed based on actual cost incurred.
  3. Professional fees shall include the applicable withholding tax.
  4. If the financial proposal is silent on taxes, AGRA shall assume that these are inclusive. 
  5. Prices must be quoted in USD ($). Contracting will be in USD and bidders are encouraged to have a USD bank account. 
  6. The financial proposal shall be sent as a separate attachment and MUST be password protected.

  1.  Guidelines for Preparations and Submission of Proposals 
  1. The proposals SHALL be submitted to procurement@agra.org by deadline indicated in the synopsis
  2. The proposal and ALL Attachments submitted via email SHALL NOT exceed 10MB. 
  3. VALIDITY of the proposal shall be for a period of 90 days from the date of bid closure.
  4. Financial proposal shall be sent as a separate attachment and MUST be password protected. The password shall be requested from the best technically qualified individual.

Download full RFP:

https://agra.org/wp-content/uploads/2023/01/RFP-003-RFT-2023-Consultant-to-support-AGRA-finalize-the-MIS-Framework.docx