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RFP: Consultancy to Develop AGRA Country Strategies for Cote D’ivoire, Senegal, Togo, and Zambia

Synopsis of the Request for Proposal

Solicitation Reference No.RFP-082-POLICY-2022
Title of SolicitationConsultancy to Develop AGRA Country Strategies for Cote D’ivoire, Senegal, Togo, and Zambia 
Issuing Office & AddressAlliance for a Green Revolution in Africa (AGRA)Website: www.agra.org
Location of the AssignmentHome Country of the consultant with travel to the 4 Countries (Cote D’ivoire, Senegal, Togo, And Zambia)
Point of contact for clarifications & questions AGRA General Procurement,Procurement@agra.org
Email Address for submission of Proposals/QuotesAGRA General Procurement,Procurement@agra.org
Solicitation Issue DateSeptember 19th, 2022
  Confirmation of Interest to bid for the consultancyInterested consultants/bidders are requested to register on the link below by close of business September 27th, 2022. Any additional communication will be shared with those that will have registered on the link below.
 For Registration Link click: HERE  
Deadline for submission of questions and clarificationsSeptember 26th, 2022
Deadline for Answering questions and clarificationsSeptember 28th, 2022
Deadline  for  Submission  of ProposalsOctober 4th, 2022, 5:00PM, East African Time.
Please include the subject line “RFP-082-POLICY-2022” of the email.
Type of ConsultantConsultancy Firm
Anticipated Award TypeConsultancy Agreement 
Selection MethodQuality Based Selection
Submission and Evaluation CriteriaMandatory Eligibility Requirements:
a) Company profile.
b) Trading license or Certificate of incorporation or Certificate of Registration
c) Valid tax clearance certificate (Applicable to firms originating from Kenya, Rwanda, Ghana, Tanzania, and Mozambique).
d) List of clients /reference letters of similar work carried out.CVs of key personnel.
Summary of Evaluation Criteria:
a) Organizational Capacity ………………………………………………………………..10%
b) Experience in similar assignments ………………………………….……25%
c) Proposed approach, methodology and workplan………………………………..25%
d) Experience and qualifications of key personnel …………………………………40%

Total……………………………………………………………………………………………..100%
1. Minimum technical pass mark for technical evaluation is 75%
2. AGRA will negotiate with the firm that attains the best technical score above 75%

NB. Minimum technical pass mark is 75%AGRA will negotiate with the firm that attains the best technical score above 75%.
  1. Background 

The Alliance for a Green Revolution in Africa (AGRA), www.agra.org, is a not-for-profit organization working with African governments, other donors, NGOs, the private sector, and farmers to improve productivity and incomes of resource-poor smallholder farmers in Africa. AGRA aims to catalyze an inclusive agricultural transformation in Africa by increasing incomes and improving food security for millions of smallholder farmers in Africa. To ensure the aforementioned is succinctly attained, AGRA makes certain that smallholder farmers have what they need to succeed in their agricultural enterprises such as good seeds and healthy soils; access to markets, information, financing, storage, and transport; and policies that provide them with comprehensive support. Through developing Africa’s high-potential breadbasket areas, while also boosting farm productivity across more challenging environments, AGRA works to transform smallholder agriculture into a highly productive, efficient, sustainable, and competitive system, while protecting the environment.

AGRA’S new 5-year strategy aims to catalyze and sustain an Inclusive Agricultural Transformation in Africa to increase incomes and improve food security for 30 million farmers. Under this strategy, AGRA aims to deliver through an approach that simultaneously catalyzes change at the farmer level, strengthens input and output market systems, and puts government at the centre to enable and champion private-sector-led agricultural growth at the national level. Across African countries today, there is a need for better, more timely use of evidence, and more targeted approaches, to improve the quality of policymaking and interventions by African governments specifically to overcome policy constraints and structural blockages to agricultural transformation. AGRA intervenes at the national level and to tackle specific constraints in agricultural systems, in order to drive impact at scale for Africa’s smallholder farmers. In its quest to support in-country agricultural transformation policies and other policy-related investments in Africa, AGRA with support from its partner, the Bill and Melinda Gates Foundation (BMGF), has eleven (11) country offices and is aiming to open four more country offices (in Cote d’Ivoire, Senegal, Togo and Zambia). 

It is in this respect that AGRA seeks to develop Country Strategies for these four countries. These country offices are strategically located to provide the country governments with specialized technical assistance; knowledge management; relationship brokering between government and partners/private sector; communications; convening; and the creation of strong partnerships to drive the transformation agenda. This consultancy is to develop the four AGRA Country Strategies. 

  1. Context and Rationale of the consultancy

Agriculture is the single greatest opportunity to deliver inclusive economic growth, jobs, and health to the African continent. No region in the world has built a modern economy without first strengthening its agricultural sector. Rapidly rising demand for food, fueled by population and income growth, provides major opportunities for agri-food systems to accelerate employment creation, boost continental trade, strengthen resilience, and transform African economies. AGRA through its strategy works to catalyze and sustain inclusive agriculture transformation in Africa and to support countries on a pathway to attain and sustain agriculture transformation. Working with African governments, private sector, civil society institutions and development partners in the African agricultural landscape, AGRA is committed to catalyze agricultural transformation needed to accelerate the achievement of the Malabo Declaration commitments and related indicators from the Comprehensive Africa Agriculture Development Programme (CAADP), the Sustainable Development Goals, and Africa’s Agenda 2063. It is this regard that AGRA has Country offices in order to expediently intervene at national level. There is thus a need to decipher the AGRA corporate strategy to country strategies that encapsulate the country needs and priorities. The new AGRA Countries need country strategies developed to serve as written agreements between AGRA and the government towards inclusive transformation of the agriculture sector. AGRA’s country portfolio strategy aims to maximize the institution’s impact in places that best align with AGRA’s advantages and capabilities, while demonstrating that scalable change in food systems can be catalyzed across varying country contexts. AGRA’s goal is to collaborate to find the right pathway towards transformation in each country. As such, AGRA will apply a tiered approach to investment across our country portfolio, according to current context and needs across our business lines

The Country Strategies will be external facing documents that will serve as a compact between AGRA and the respective governments. They will include a breakdown of the macro context, our strategic approach and alignment with government etc. in each of AGRA’s countries in line with the corporate strategic Plan.  They will build off secondary data available which includes country assessments conducted and country consultations.  

The strategies will be prepared in collaboration with the governments and define mutually agreed priority development needs and interests to be supported through cooperation activities. The development process will require close dialogue between governments, key strategic partners, and AGRA, to ensure ownership and buy-in. The priority selection process will link to defined national objectives and priorities to ensure relevance and sustainability of our support, while giving emphasis to competencies and capabilities of government to optimize their role and participation.

  1. Objectives of the Consultancy

The purpose of hiring the consultancy firm is to develop country strategies for the four new AGRA countries (Cote d’Ivoire, Senegal, Togo and Zambia). The main aim of these strategies is to align AGRA’s strategic approach with government’s priorities, needs and interests whilst incorporating the macro context as well.  

The consultancy firm will be required to have in-country experts in each of the four countries. In addition, firm will work closely with AGRA project leads for each of the 4 countries. The specific objectives of the consultancy are to: 

  1. Conduct a review of relevant  documents including the political economy reports and the report of the internal team  to ascertain the needs, priorities and interests of the country governments. This review should include; political economy analysis (macro analysis), status of the agriculture sector and other sectors relevant to AGRA and, identify the biggest pain points for Ag sector development/Food systems development.
  2. Conduct a stakeholder mapping and analysis at country level. This is pivotal in identifying the strategic objectives for the partnerships between AGRA and country agriculture stakeholders. 
  3. Assess AGRA’s Theory of Change against the country’s’ national development plans/strategies. 
  4. Develop a risk and mitigation framework plus critical success factors.
  5. Develop a delivery model (comprehensive methodology) – how the country office intends to deliver the agreed upon interventions. This should be accompanied by a needs assessment.
  6. Develop a Results Framework and targets.
  7. Develop a framework on how results will be measured and communicated.

  1. Deliverables 

The main deliverables for this assignment are highlighted below:

  1. An inception report – to align understanding of the assignment, methodology to be used, detailed outputs and a workplan.
  2. A five-year strategy for each of the countries  with clear deliverables, key milestones, and direct guidance on implementation to strengthen AGRA’s mission and vision – results and resources framework.
  3. A Communication strategy and implement tools for evaluation of the communication strategy.
  4. Report on stakeholder consultations.

  1. Qualifications and Experience Required 

The assignment will be carried out by a consulting firm. The successful firm should: 

  1. Demonstrate extensive experience in carrying out similar assignments.  i.e. in developing strategies of similar magnitude.
  1. Demonstrate experience in carrying out similar assignments in the specified countries. 
  1. Demonstrate strong francophone experience and language proficiency in the team proposed for the scope that will be done in Senegal and Cote D’Ivoire.
  2. Present a team that demonstrate the key expertise shared below. The key positions should include but not limited to the following: Lead Consultant/Project team leader, in-country expert, Associate consultants etc.

Team Leader and in-country experts

  1. A minimum of a post-graduate University degree in Economics, Public Administration, Development Studies or equivalent e.g. public Sector Governance and Management; Strategic Development and Management or Organizational Development. 
  2. Prior consultative engagements of a similar nature and experience in project management as demonstrated in previous assignments. 
  3. Familiarity with applicable public sector national development plans and strategies.
  4. Familiarity with other international public sector initiatives of similar nature.
  5. Excellent and proven English writing and oral skills.
  6. Knowledge or working knowledge of French. 
  7. Strong interpersonal skills – including but not limited to – the ability to work under pressure with restrictive timelines and to establish and maintain effective working relationships with people. 
  8. Capacity and experience to hold and facilitate high level meetings.
  9. Excellent process management, facilitation skills, and experience in conducting trainings.
  10. Experience in leading teams from diverse backgrounds.

In-country experts

  1. A minimum of a post-graduate University degree in Economics, Public Administration, Development Studies or equivalent e.g. public Sector Governance and Management; Strategic Development and Management or Organizational Development. 
  2. Prior consultative engagements of a similar nature and experience in project management as demonstrated in previous assignments. 
  3. Experience with similar assignments in the country (ies) assigned to the expert in this assignment.
  4. Familiarity with applicable public sector national development plans and strategies.
  5. Familiarity with international public sector initiatives of similar nature.
  6. Excellent and proven English writing and oral skills.
  7. Strong francophone experience and language proficiency in the team proposed for the scope that will be done in Senegal and Cote D’Ivoire.
  8. Strong interpersonal skills – including but not limited to – the ability to work under pressure with restrictive timelines and to establish and maintain effective working relationships with people. 
  9. Capacity and experience to hold and facilitate high level meetings.
  10. Excellent process management, facilitation skills, and experience conducting trainings.

  1. Timelines 

The work will be conducted over a period of four (4) months and the consultant shall explicitly indicate the level of effort needed for the tasks to be assigned. 

  1. Location and Nature of the Assignment

The consultancy will be based in her home country. However, there will be travel to the four countries for stakeholder consultations and engagement with the in-country experts.  If based in Kenya, the consultancy firm will be required to have physical meetings with the contract supervisor from time to time at the AGRA Nairobi office.

  1. Institutional Arrangement and Reporting 

In carrying out this assignment, the firm will be supervised directly by AGRA represented by the Vice-President for Policy & State Capability or his designate, supported by the country project leads.

  1. Evaluation Criteria

Interested firms shall be evaluated against the following technical criteria:

  1. Organizational Capacity……………………………………………………………………………….10%
    1. Company profile, company accreditations and certifications.
  2. Experience in carrying out similar assignments……………………………………25%
    1. Meet requirements as outlined under qualifications and experience of the firm
    2. Detailed reference list indicating the scope and magnitude of similar assignments carried out
  3. Proposed approach, methodology and work plan…………………………………………..25% 
    1. Understanding of the project/assignment requirements, practicality of the proposed methodology relative to the context of the assignment, proposed work plan, staffing schedule, risk assessment and mitigation strategies integrated into the assignment, planning, appropriateness of the implementation schedule to the project timelines and project quality assurance measures.
  4. Experience and Qualification of key personnel………………………………………………40%
    1. Present qualifications and experience of key persons indicated under in section 5 above.

               Total Score……………………………………………………………………………………………………….100%

NB:

Selection Method – Quality Based Selection (QBS)

  1. Copyright 

All materials / documents arising out of this consultancy work shall remain the property of AGRA.

  1. Application Submission Requirements

a) Technical Proposal

  1. Company profile, Certifications and accreditations.
  2. Proposed Methodology, approach and workplan with clear timelines.
  3. Detailed reference list indicating the scope and magnitude of similar assignments carried out.  
  4. Proposed key staff, their roles including their CVs, academic and professional certificates.
  5. The technical proposal shall not exceed 20 pages. CVs, copies of academic certificates and other supporting documentation may be attached as annexes.

b) Financial Proposal 

  1. The firm shall provide a financial proposal for carrying out the assignment. The breakdown of unit and total fees per person (for each proposed consultant) shall be provided. Use the templates provided under Annexes A, B and C for the financial proposal. You may modify them where necessary.
  2. Reimbursable costs if applicable shall be quoted separately.  These will be reimbursed based on actual cost incurred.
  3. Professional fees shall include the applicable withholding tax.
  4. VAT shall be quoted separately and is only applicable to firms registered in the following countries (Kenya, Tanzania, Rwanda, Ghana and Mozambique)
  5.  If the financial proposal is silent on taxes, AGRA shall assume that these are inclusive. 
  6. Prices must be quoted in USD ($). Contracting will be in USD and bidders are encouraged to have a USD bank account. 
  7. The financial proposal shall be sent as a separate attachment and MUST be password protected.
  1. Guidelines for Preparations and Submission of Proposals 
  1. The Proposals shall be prepared in English Language.
  2. The proposals SHALL be submitted to procurement@agra.org by the deadline indicated in the synopsis.
  3. The technical proposal shall not exceed 20 pages. CVs and certificates should be added under annexes. 
  4. The proposal and ALL Attachments submitted via email SHALL NOT exceed 10MB. The technical proposal shall not exceed 20 pages.
  5. VALIDITY of the proposal shall be for a period of 90 days from the date of bid closure. 
  6. Financial proposal shall be sent as a separate attachment and MUST be password protected. The password shall be requested from the firm that attains the best technical score above 75%.

Download full RFP:
https://agra.org/wp-content/uploads/2022/09/RFP-CONSULTANCY-FOR-DEVELOPMENT-OF-COUNTRY-STRATEGIES-FOR-THE-NEW-AGRA-COUNTRIES.docx