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RFP: Consultancy: Evidence Generation, Documentation and Action Agenda Development – Food and land use systems for a resilient and sustainable in agriculture transformation in sub-Saharan Africa

Synopsis of the Request for Proposal (Consulting Firm)

Solicitation Reference No.RFP-146-RES-2021
Title of SolicitationConsultancy: Evidence Generation, Documentation and Action Agenda Development –  Food and land use systems for a resilient and sustainable in agriculture transformation in sub-Saharan Africa
Issuing Office & AddressAlliance for a Green Revolution in Africa (AGRA) Website: www.agra.org
Point of contact for clarifications, questions and ammendmentsAGRA General Procurement, Procurement@agra.org
Email Address for submission of Proposals/ QuotesAGRA General Procurement, Procurement@agra.org
Solicitation Issue DateSeptember 20, 2021 East African Time.
Deadline for submission questions and clarificationsSeptember 24, 2021 5:00 PM, East African Time.
Deadline for Answering questions and clarificationsSeptember 27, 2021 5:00 PM, East African Time.  
Deadline for submission of proposalsOctober 1, 2021 5:00 PM, East African Time. Please include the subject line “RFP-100-RES-2021” in the email
Anticipated Award TypeCONSULTANCY AGREEMENT
Submission and Evaluation CriteriaBidders are encouraged to register as a vendor via the link provided below and submit the below mandatory requirements in their proposal:   https://ekjd.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000001758868  
Bidder must provide the below listed information

Mandatory Eligibility Requirement
1. Must be a registered firm/ organization
2. Provide a Certificate of Incorporation/Registration
3. Provide CVs of Key Personnel
4. List of past clients, descriptin of similar work carried out, value of contract, include email and telephone contacts of the clients
5. Three reference letters of similar work carried out  

Technical Evaluation Criteria
1. Organization profile and Organizational capacity – (10%)
2. Technical Approach/ Methodology-(20%)
Brief description of the understanding of the assignment (3-5pages)-15%
Assignment Workplan- 5%
3. Relevant Experience in carrying out similar assignments – 30%
4. Key personnel (40%)
Team Leader-20%
Other Key Personnel 20%  

Weightage
1. Technical Proposal will be weighted out of 80%
2. Financial Proposal will be weighted out of 20%  

Minimum technical score: Only technical proposals with a score of 75% and above shall qualify for opening of the financial proposals

TERMS OF REFERENCE

Consultancy: Evidence Generation, Documentation and Action Agenda Development –  Food and land use systems for a resilient and sustainable in agriculture transformation in sub-Saharan Africa

1.      Introduction/background

About AGRA

Founded in 2006, the Alliance for a Green Revolution in Africa (AGRA), is an African-led African-based organization that seeks to catalyze Agriculture Transformation in Africa to increase incomes and improve food security for 30 million farming households through strategic country support and government engagement coupled with a set of targeted catalytic downstream and systemic investments. AGRA works through its alliance partners.

AGRA’s targeted interventions address critical resource gaps to catalyze private and public sector investments.

About FOLU

AGRA is part of the Food and Land Use Coalition (FOLU) which is a self-governed Coalition of organizations and individuals working collaboratively to achieve a shared objective: the urgent transformation of food and land use systems to deliver a better future for people, nature and climate. FOLU supports science-based solutions and helps to build a shared understanding of the challenges and opportunities to unlock collective, ambitious action.

FOLU-AGRA sub-Saharan Africa

The FOLU Coalition has been active in sub-Saharan Africa (SSA) since 2018 through its partnership with AGRA and the publication of reports such as the People, Health and Nature: A Sub-Saharan African Transformation Agenda. FOLU’s strategy currently is looking to engaging more deeply in SSA through allocating additional resources to region for generating evidence and advocacy on Food and Land Use issues for policy makers and development practitioners. AGRA is playing a key role in leading FOLU’s engagement in SSA.

FOLU SSA’s report, People, Food and Nature: A Sub-Saharan African Transformation Agenda, points to priority actions with the potential to deliver outsized impact in sub-Saharan Africa. Research carried out by FOLU SSA has initially identified three of these priority actions (see below) as immediate opportunities to create impact in Kenya and Ghana. 

  • Equipping farmers to sustainably increase nutritious agricultural yields (critical transi-tion 2)
  • Working at the landscape level to preserve and grow natural capital (critical transition 3)
  • Strengthening local markets with nutritious, sustainably produced food (critical transition 1)

The FOLU SSA network is currently in its infancy and is developed to replicate the five other FOLU platforms that exist in Asia, Europe, South America and Ethiopia. The overall theory of change is grounded in the ability to leverage AGRA’s expertise and network in the region, and the established nature of the global FOLU network, in particular in Ethiopia where the FOLU programme/platform will act as a blueprint for expansion across the region. Additionally, as the FOLU SSA network matures, the cross-cutting nature of the three priority actions identified (above) will address other critical transitions, as highlighted in the FOLU Global Report, such as capturing gains from equal rights (critical transition 10).

In Kenya, AGRA is currently engaged with the government on increasing the efficiency and impact of government agricultural policies and programmes. AGRA’s role is to generate further evidence for the Kenyan government, and stakeholders, to increase private sector engagement in the rural (agriculture) economy, bridge gender and youth gaps, promote sustainable technologies for agriculture development and address issues and challenges of climate change and ecosystem degradation.

In Ghana, AGRA is supporting the implementation of the national programme on Planting for Food and Jobs (PfJ). AGRA’s support to the PfJ is focused on strengthening policy and institutional frameworks to address implementation and investment bottlenecks; and providing for catalytic innovations and investments to promote sustainable agricultural practices. Building capacities for associated monitoring and reporting is also a key component. AGRA’s support, and that of others, has led to increased investment in PfJ by cooperating partners and private sector players.

FOLU SSA’s objective, therefore, is to generate evidence to demonstrate, and provide input to, governments and stakeholders that regenerative and sustainable agriculture can be inclusive and productive, whilst also increasing nutritional qualities. FOLU SSA will also play a role in developing adaptation and mitigation capacities to climate change and ecosystem degradation. This will be achieved through a combination of capacity building and consensus building activities and programmes amongst key stakeholders across sectors. This theory of change is grounded on an elaborate learning agenda from FOLU-like investments across the continent and beyond. The FOLU programme in Ethiopia will be a source of learning on multisectoral support required to transform farming systems and national decision-makers to an extent that can drive policy dialogues and change.

2.      Scope of Consultancy Concept

AGRA is leading the development and implementation of the FOLU SSA agenda. Key components of FOLU SSA are shaped by three critical transitions as identified in the FOLU Global report and prioritized in the SSA consultations and report.

In line with these critical transitions AGRA is seeking to engage an expert organization build an evidence base on these key issues in Africa as part of its policy and institution building and mobilization of partners and resources agenda.

This work is expected to deliver on the following key issues around the selected thematic areas in facilitating an agriculture transformation in Africa:

Climate change (adaptation and mitigation) integration in food systems development

  • Critical institutional and policy gaps around the relevant critical transitions
  • Recommended investment actions
  • Recommended technical and advocacy actions and timelines for implementation around key continental events (AU Biennial reporting meetings, regional economic communities meeting, Africa Climate week etc.)

Natural resource management and land use integration on food systems

  • Critical investments and programme gaps
  • Recommended investments and advocacy areas
  • Critical times lines for implementation

Sustainable consumption and health diets

  • Summary of literature review on sustainable consumption
  • Reduction of food wastes
  • Implementation strategies as they relate to sustainable farming
  • Critical policy gaps/options
  • Institutional mapping
  • Investment and timelines

These output areas will/should contribute directly to the following outcomes:

  • Resilient food systems taking into consideration natural ecosystems, climate change and nutrition.
  • Strengthened Institutions with capacity to implement and deliver on policy ensuring accountability.
  • Addressing food consumption and food waste management
  • Mainstreaming the sustainability advocacy agenda for advancing African food systems
  • Understanding political economy influences on to food systems including marketing and trade.

Therefore, AGRA is inviting proposals from experienced and competent firms represented by a lead consultant and his/her associates, to develop key evidence and research reports on the thematic areas and action areas as highlighted above. The action reports will come in the form of a programme document for Kenya and Ghana highlighting key activities, output and outcomes as mentioned in the section above. The programme will include detailed country contexts in relation to the FOLU agenda and the political economy issues as per the background research undertaken.  The programme developed will further include a detailed results framework that is aligned to AGRA’s sustainable farming workstream and overall strategy; and the three FOLU critical transitions outlined above. The detailed programme will be referred to as the FOLU SSA action agenda which will define and guide implementation actions leading to the development of a FOLU platform for Africa and policy influencing processes.

3.      Deliverables

  1. Inception Report
  2. Research report documents on 3 key FOLU areas
    – Climate change (adaptation and mitigation) integration in food systems development
    – Natural resource management and land use integration on food systems [value chains]
    – Sustainable consumption, health diets and reduction of food waste in Africa
    – Policy priorities and advocacy agenda
  3. A FOLU SSA action agenda/programme detailing a consolidated work programme with a logical framework and resources needed.
  4. Final Report

4.      Duration

The consultancy period is estimated to be 120 days.

5.      Interested Applicants Profile

The potential partners will include, but not limited to, the following:

  • Consultant(s) Firm/company/organizations
  • Research Think Tanks and NGOs or private firms

With technical expertise and/or provision on policy development/advice/advocacy, research and analytical works, food systems/value chain development/management, natural resources management, climate change mainstreaming, training, knowledge management and other relevant competencies.

6.      Eligibility Requirements

Organizations contemplating submitting applications in response to this call must determine whether they meet the following requirements to be eligible for this assignment:

  1. Minimum of 5-7 years of demonstrable organization working experience in a combination of the following systems level areas: Regenerative Agriculture, Conservation Agriculture,Seed systems, Fertilizer systems, Market systems development, Agriculture and/or Development policy, Access to finance, Extension systems, Climate-smart Agriculture, Natural resources management in agriculture; or related [thematic] areas in Africa.
  2. Demonstrable technical grasp and experience in policy development, implementation and advocacy, partnership building, knowledge management, value chain development and resilience building
  3. Demonstrable working experience in programs supporting women and youth as stakeholders, training and use of ICTs in implementation activities.
  4. A team with experience working in food systems, smallholder agriculture value chains in Africa; experience in natural resources management, climate change and working with national institutions.
  5. The organization/firms should hold a valid registration (not applicable to individuals).
  6. Provide CVs of key staff proposed for this assignment.

7.      Evaluation Criteria

The selected consultancy firm to undertake this assignment will be evaluated using the following technical and financial criteria:

  1. Organization profile and Organizational capacity – 10%
  2. Technical Approach/ Methodology-20%
    • Brief description of the understanding of the assignment (3-5pages)-15%
    • Assignment Workplan- 5%
  3. Relevant Experience in carrying out similar assignments – 30%
  4. Key personnel (40%)
    • Team Leader-20%
    • Other Key Personnel-20%

8.      Proposed payment terms

  1. On submission of an approved inception report                                                   20%
  2. Research report documents on 3 key FOLU areas                                                30%
    • Climate change (adaptation and mitigation) integration in food systems development
    • Natural resource management and land use integration on food systems [value chains]
    • Sustainable consumption, health diets and reduction of food waste in Africa
    • Policy priorities and advocacy agenda
  3. A FOLU SSA action agenda/programme detailing a consolidated work programme with a logical framework and resources needed.                                                  30%
  4. Final Report                                                                                                      20%    

Total                                                                                                                100%

Application submission requirements

The proposal should include:

  1. Technical Proposal
  2. Detailed Curriculum Vitae of the key personnel
  3. Detailed reference list indicating the scope and magnitude of similar assignments carried out
  4. Demonstrate possession of qualification and experience required
  5. Provide methodology, work plan and understanding of the assignment

Financial Proposal

  1. The firm shall provide a financial proposal as per the template provided under annex 1.
  2. The firm may also propose additional pricing options or modalities for consideration.
  3. Price must be quoted in US Dollars (USD)
  4. The Financial proposals shall include all applicable withholding taxes. If taxes are not mentioned in the financial proposal, AGRA shall consider them as included in the prices provided.
  5. Neither technical nor financial proposals should exceed 10MB.
  6. The financial proposal MUST be password protected
  7. Reimbursable costs if applicable shall be quoted separately.
  8. The financial proposal shall be submitted separately from the technical proposal and should be password protected.

Only the firm meeting the minimum technical score (75% and above) shall be requested for the password to their financial proposal

Guidelines for preparations and submission of proposals

  1. The proposals SHALL be submitted to procurement@agra.org by deadline indicated in the synopsis
  2. The proposal and ALL Attachments submitted via email SHALL NOT exceed 10MB
  3. VALIDITY of the proposal shall be for a period of 90 days from the date of bid closure.
  4. Financial proposal shall be sent as a separate attachment and MUST be password protected.
  5. Proposal must be provided in English Language

Download full RFP:
https://agra.org/wp-content/uploads/2021/09/RFP-146-RES-2021_FOLU.docx