RFP/RN00218/ GHANA/2020

Issue Date: May 15th , 2020

AGRA reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.

Synopsis of the Request for Proposal (Individual Consultant)

Solicitation Reference No. RFP/RN00218/ GHANA/2020
Title of Solicitation Development of modalities for operationalizing the plant & fertilizer fund
Issuing Office & Address Alliance for a Green Revolution in Africa (AGRA) Website:
Point of contact for clarifications, questions and ammendments AGRA General Procurement,
Email Address for submission of Proposals/ Quotes AGRA General Procurement,
Solicitation Issue Date May 15th, 2020
Deadline for submission questions and clarifications May 20th, 2020
Deadline for Answering questions and clarifications May 22nd, 2020 1700 hours, East African Time GMT +3.
Deadline for Submission of Quotations May 29th, 2020 1700 hours, East African Time GMT +3.   Please include the subject line “RFP/RN00218/ GHANA/2020” in the email
Evaluation Criteria Bidder Must provide the below listed information:   Mandatory Eligibility Requirement Identification Documentations of Bidder (Valid Copy of Passport or National Identification Card) Shall not be sanctioned or blacklisted by any government or institution Applicant shall be an Individual Consultant   Evaluation Criteria Total weight: 100%    

Terms of Reference for the development of modalities for operationalizing the


1. Introduction

The National Seed Policy makes it clear that Government of Ghana attaches great priority to seed sector issues and will ensure the existence of an effective and viable seed system for the country. The expectation from the seed policy standpoint is that budgetary support for seed development will be accorded corresponding priority in national resource allocations. However, with many competing demands on the national coffers at the moment, it is likely that Government’s contributions may not be adequate to address all the immediate needs of the seed sector.

To ensure that regular budgetary constraints do not unduly impinge on critical activities underlying seed sector development, both the Plant and Fertilizer Act and the corresponding Seed Regulations contain provisions for the establishment of a Plant and Fertilizer  Fund which shall be used for the financing of critical functions such as studies, provision of seed money for infant activities, filling temporary gaps in critical and time sensitive activities etc.  

The current Seed Regulations make provision for:

  1. The establishment of a Plant and Fertilizer Fund which shall be maintained by PPRSD and from which shall be defrayed all expenditure incurred by GSID and NSC, in their functions towards the management, support, coordination and development of the seed industry.
  1. Lodgment and crediting to the fund:
  2. initial-take off grant provided by the Government of Ghana;
  3. such money as may be provided to the PPRSD, GSID and NSC by yearly budgetary allocation approved by Government of Ghana;
  4. all such moneys as may be raised for the purposes of GSID and NSC by way of gift, loan, grants in aid, testamentary disposition or otherwise;
  5. all interests received in respect of moneys invested by GSID, including revenue earned from its various activities; and
  6. all other assets, from time to time, accruing to the GSID.

The Alliance for a Green Revolution in Africa (AGRA) through the Partnership for Inclusive Agricultural Transformation in Africa (PIATA) has secured a buy-in from the USAID to support the seed sector in Ghana. As part of its Ghana Inclusive Agricultural Transformation (GIAT) Program, AGRA is seeking the services of a Technical Assistance provider to support the Ministry of Food and Agriculture (MOFA) to move the Plant and Fertilizer Fund concept forward, define the dimensions of the fund, elaborating the size, funding sources, modalities as well as making the Fund operational. The Consultant’s recommendations will guide the NSC to make rules for the management of the Fund.

2. Scope of Work

In line with the above, the Consultant shall study Plant and Fertilizer Fund provisions in Act 803 and propose the operationalization of the Plant and Fertilizer Fund, in collaboration with key stakeholders: PPRSD, GSID, MOFA, NSC and NASTAG.

Specifically, the Consultant will perform as follows:

  1. Study the legal and regulatory provisions for the establishment and running of the Plant and Fertilizer Fund and propose, after due consultations with the key stakeholders, the full dimensions required for its operation.
  2. Specify the manner in which the assets of the fund are to be held, and regulating the making of payments into and out of the fund;
  3. Provide guidance for the keeping of proper accounts and records for the fund in such form as may be specified in the rules;
  4. Provide guidelines for ensuring that the accounts are audited periodically by an auditor appointed from a list and in accordance with guidelines supplied by the Auditor-General.
  5. Make provisions requiring copies of the accounts and of the auditor’s report thereon to be furnished to the NSC.
  6. Propose innovative ways that the Seed Fund operation can be quickly initiated with the first tranche of seed money and advise on ways to ensure continuous lodgments, including possible roles for development partners.
  7. Agree with the key Stakeholders on the expenditure patterns for the Fund, indicating the areas that should benefit and the institutional destinations.
  8. Design an all-parties consultative workshop to present the overall Plant and Fertilizer Fund proposal to reach a consensus and sensitize all partners on their roles in the Fund’s operation. Submit the consensus document for necessary clearance and adoption by MOFA to serve as guide for the Fund’s operation
  9. Advise and make recommendations on any other issues of the Fund as may be found necessary

3. Duty Station

Accra, Ghana with possible travels outside of duty station.

4. Duration

Four (4) weeks (desk study, consultations with stakeholders, preparation of documents, conduct of workshop)

5. Qualifications

A minimum of Master’s Degree in Agronomy/Seed Technology with at least 10 years practical experience in the formulation and implementation of seed projects at international level. Proven experiences in seed policy, legislation and regulation and seed production activities are required. Familiarity with multi-cultural collaboration is a must, wide experience with African Seed sector and ECOWAS Seed Harmonization is a necessity. Good command of English language is a must.

  • Evaluation Criteria
  1. Qualification of the individual Consultant relevant to the assignment: [20%]
  2. Experience in carrying out similar assignments: [30%]
  3. Technical approach, methodology and work plan (maximum of 5 pages): [40%]
  4. Relevant experience in the region: 10%

Total weight: 100%

  • Proposal Submission

Technical proposal:

Interested and qualified consultants are invited to submit their proposal(s) comprising of the following:

  1. An understanding of the consultancy requirements
  2. Delivery plan including description of methodology, preliminary session flow, and preliminary design of the activities, outputs and outcomes (maximum of 5 pages).
  3. Detailed reference list indicating the scope and magnitude of similar assignments along with three professional referees contacts
  4. Relevant services undertaken in the past ten (10) years
  5. Registration and other relevant statutory documents

Financial proposal:

FINANCIAL PROPOSAL must be provided in the prescribed format, RFP ANNEX B, supported with a breakdown analysis and will provide the following information, but is not limited to:

  1. Professional fees chargeable per day
  2. Breakdown of disbursements if applicable
  3. Must be submitted using the format provided, RFP Annex B: Financial Proposal
  4. Price must be quoted in US Dollars (USD)
  5. All applicable withholding taxes shall be included. If the financial proposal is silent on taxes, AGRA shall assume that these are inclusive;
  6. Financial proposal shall be valid for a period of 90 days from the date of bid closure.
  7. Financial proposal shall be sent as a separate attachment and MUST be password protected.
  • requirements
  1. Brief Technical proposal, detailed CV and Financial Proposals must be submitted separately to by May 29th, 2020 at 1700 Hours East Africa Time (GMT +3).
  2. The subject of the email MUST read “RFP/RN00218/ GHANA/2020”. AGRA shall not be liable for not opening proposals that are submitted with a different subject.
  3. Technical and Financial proposals will need to be submitted as separate documents.
  4. Only financial proposal of the best candidate will be opened and negotiated.
  5. Neither technical nor financial proposals should exceed 10MB.
  6. The financial proposal MUST be password protected.
  7. The Financial proposals shall include all applicable taxes. If taxes are not mentioned in the financial proposal, AGRA shall consider them as included in the prices provided.


Item Cost  
{Insert Foreign Currency # 1} USD value Total cost
Cost of the Financial Proposal, including      
(1) Remuneration      
(2) [Reimbursables]      
Total Cost of the Financial Proposal:        
Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded
{insert type of tax. e.g., VAT or sales tax}        
{e.g., income tax on non-resident experts}        
{insert type of tax}      
Total Estimate for Indirect Local Tax:          

Note: Payments will be made in USD


When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the AGRA. This Form shall not be used as a basis for payments under Lump-Sum contracts

A. Remuneration                                          
No. Name Position Person-month Remuneration Rate Time Input in Man-days {Currency) USD Total USD cost
  Key Experts                
K-1     [Home]        
  Non-Key  Experts              
N-1     [Home]          
N-2 [Field]    
        Total Costs        


When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services

Type of [Reimbursable Expenses] Unit Unit Cost Quantity {Currency} Total value in USD
  {e.g., Per diem allowances**} {Day}        
  {e.g., International flights} {Ticket}        
  {e.g., In/out airport transportation} {Trip}        
  {e.g., Communication costs between Insert place and Insert place}          
  { e.g., reproduction of reports}          
  {e.g consumables          
                                                               Total Costs