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Request for Proposal: Technical Editors

Synopsis of the Request for Proposal

Solicitation Reference No. RFP-0195-COMMS-2020
Title of Solicitation Technical Editors
Issuing Office & Address Alliance for a Green Revolution in Africa (AGRA) Website: www.agra.org
Point of contact for clarifications, questions and ammendments AGRA General Procurement, Procurement@agra.org
Email Address for submission of Proposals/ Quotes AGRA General Procurement, Procurement@agra.org
Solicitation Issue Date April 22nd, 2020 East African Time.
Deadline for submission questions and clarifications April 30th, 2020 5:00PM, East African Time.
Deadline for Answering questions and clarifications May 5th, 2020 5:00PM, East African Time.
Deadline for Submission of Proposals May 8th, 2020 5:00PM, East African Time. Please include the subject line “RFP-0195-COMMS-2020” of the email
Anticipated Award Type CONSULTANCY AGREEMENT
 Evaluation Criteria Bidder Must provide the below listed information:  Mandatory Eligibility Requirement Application letter indicating capability to carry out the assignmentsCurriculum VitaeCopy of academic certificates & ID or passportPIN/ Tax certificateDetailed client reference list indicating the scope and magnitude of similar assignments carried outA maximum of 2 page understanding of the assignments Evaluation Criteria General Qualifications…………………………………………..20%Relevant academic qualificationsExperience of the consultant…………………………..50%Meet requirements as outlined in paragraph 3 below (Duties and Responsibilities)Detailed client reference list indicating the scope and magnitude of similar assignments carried outConsultant’s methodology, work plan and understanding of the assignment………………………………………….30%        Total:……………………………………………………………………………100% NB: Only the 2 candidate with the best technical proposal (>75%) shall be considered for financial negotiations


  1. Background

Established in 2006, AGRA is an African-led, Africa-based and farmer-centered institution working to put smallholder farmers at the center of the continent’s growing economy by transforming their farming from a solitary struggle to survive to a business that thrives.

Working in collaboration with our partners—including African governments, researchers, development partners, the private sector and civil society— AGRA’s work primarily focuses on smallholder farmers – men and women who typically cultivate staple crops on two hectares or less.

In the current strategy, AGRA is supporting 11 African countries and 30 million smallholder farm households to increase their incomes and improve their food security. Under this strategy, AGRA will deliver through an approach that simultaneously catalyses change at farmer level, strengthens input and output market systems and puts government at the centre to enable and champion private-sector-led agricultural growth at national level.

  • Objective

We are looking for 2 consultant editors that will complement our in-house capabilities and capacity to deliver a world class communication function to support the delivery of our mandate.

  • Duties and Responsibilities
  • Provide substantive editorial support (i.e., ‘heavy’ editing and rewriting where needed, content reorganization and, in limited cases, producing original draft text if needed) for key AGRA knowledge products;
  • Copy editing of the entire volume through detailed line edit, ready for final content approval;
  • Follow up as needed with authors to ensure clarity and inclusion of the latest available information, as well as the best photos available;
  • Ensure clarity and consistency of chapter abstracts, key messages and of all body text;
  • Edit the presentation style of the document and its suitability for intended audiences;
  • Advise on the continuity of style and content across/between different chapters, and the overall presentation of the report;
  • Proofread text and all tables and graphic elements;
  • Ensure that style, text citations and chapter references conform to the APA style;
  • Work directly with the graphic designer to develop cover and interior design options for the client’s consideration and selection;
  • Proofread the final designed publication for accuracy and clarity, and work with the designer to rectify any problems and/or provide any minor editing that may be occasioned by the final design. 
  • Participate in write-shops for specific products
  • Provide writing/editing support as needed in the development of forewords, prefaces and acknowledgements;
  • Compile a list of acronyms;
  • Edit other content for AGRA, ensuring that text is informative and interesting and paying close attention to narrative flow, messaging, accuracy, tone and house style.
  • Deliverables:
  • Deliver short materials edited (typically news and stories for website no longer that 2 pages) not later than 2-3days after receiving the text;
  • Deliver longer materials/ documents within a timeframe agreed with the AGRA Communications team and/ or Programme Specialist;
  • Provide monthly summary reports of deliverables/ services provided
  • Functional Competencies:
  • Ability to think analytically, synthesize and clearly present complex processes and issues to service the information needs of heterogeneous audiences 
  • Excellent writing skills – ability to write in a structured, lucid and concise manner
  • Demonstrated ability in substantively editing agriculture/development-related publications and/or reports
  • Results orientation and commitment to producing high-quality products
  • Ability to work under tight deadlines
  • Duration:

The assignment will last for a period of Twelve (12) months, AGRA will sign framework contract  with successful candidates and work will be assigned on a need basis.

  • Reporting arrangements

The consultant shall report to the Head of communication who will assign all activities under the contract and approve all deliverables and invoices.

  • Evaluation Criteria
  • General Qualifications………………………………………………………………………………..20%
  • Relevant academic qualifications
  • Experience of the consultant………………………………………………………………..50%
  • Meet requirements as outlined in paragraph 3 (Duties and Responsibilities)above (30%)
  • Detailed reference list indicating the scope and magnitude of similar assignments carried out (20%)
  • Consultant’s methodology, work plan and understanding of the assignment…….30%

NB:

  • Only the 2 candidates with the best technical proposals (>75%) shall be considered for financial negotiations
  • Application Submission Requirements

The proposal should include:

  1. Technical Proposal
  2. Detailed Curriculum Vitae
  3. Detailed reference list indicating the scope and magnitude of similar assignments carried out
  4. Demonstrate possession of qualification and experience required
  5. Provide methodology, work plan and understanding of the assignment
  • Financial Proposal
  • The consultant shall provide a daily rate for carrying out the assignment
  • The consultant may also propose additional pricing options or modalities for consideration.
  • Price must be quoted in US Dollars (USD)
  • All applicable taxes (withholding taxes) should be quoted separately
  • If the financial proposal is silent on taxes, AGRA shall assume that these are inclusive;
  • Reimbursable costs if applicable shall be quoted separately.
  • The financial proposal shall be submitted separately from the technical proposal and should be password protected. Only the best 2 candidates meeting the minimum technical score (>75%) shall be requested for the password to their financial proposal
  1. Disclaimer

AGRA reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.