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REQUEST FOR PROPOSAL: RFP-173-FIN-2020 AUDIT OF THE FUND ACCOUNTABILITY STATEMENT OF THE USAID RESOURCES MANAGED BY ALLIANCE FOR A GREEN REVOLUTION IN AFRICA FOR THE PERIOD JANUARY 1,2019 TO DECEMBER 31,2019

Synopsis of the Request for Proposal (Consultant Firm)

Solicitation Reference No. RFP-173-FIN-2020
Title of Solicitation Audit of the fund accountability statement of the USAID resources managed by Alliance For A Green Revolution In Africa for the period January 1,2019 to December 31,2019
Issuing Office & Address Alliance for a Green Revolution in Africa (AGRA) Website: www.agra.org
Point of contact for clarifications, questions and ammendments AGRA General Procurement, Procurement@agra.org
Email Address for submission of Proposals/ Quotes AGRA General Procurement, Procurement@agra.org
Solicitation Issue Date April 3, 2020 Local, East African Time.
Deadline for submission questions and clarifications April 8, 2020 12:00 PM Local, East African Time.
Deadline for Answering questions and clarifications April 10, 2020 5:00 PM Local, East African Time.
Deadline for Submission of Proposals April 16, 2020 12:00AM Local, East African Time.   Please include the subject line “RFP-173-FIN-2020” of the email
Anticipated Award Type FIXED PRICE CONSULTANCY AGREEMENT
Submission and Evaluation Criteria Bidder Must provide the below listed information   Mandatory Eligibility Requirement   Evaluation Criteria   Evaluation Weightage   NB. Only bidders who score above 75% on the technical score will be apparaised for financial review.
  • BACKGROUND

The Alliance for a Green Revolution in Africa (AGRA) is a not-for-profit organization formed in 2006 to work with African governments, farmers, donors, NGOs and the private sector to reduce hunger and poverty in Africa through agricultural development targeted at resource poor farmers. AGRA has its headquarters in Nairobi, Kenya with offices in 11 other priority countries.

  • OBJECTIVE OF THE ASSIGNMENT

The objective of this engagement is to conduct a financial audit of the USAID resources managed by the recipient under the Partnership for Inclusive Agricultural Transformation in Africa’ AID – OAA – A -17 – 00029 program for the period January 1,2019 to December 31,2019 in accordance with the U.S. Generally Accepted Government Auditing Standards (GAGAS or the Yellow Book); hereafter referred to as GAGAS, issued by the Comptroller General of the United States Government Accountability Office.

  • TERMS OF REFERENCE

See Annex A- Detailed terms of reference

  • CONTRACT TYPE

The type of the contract is lump-sum consultancy agreement for the professional fee and reimbursement of reasonable costs on travel, accommodation and meals.

  • PAYMENT

Payment will be made based on the assignment delivery as follows: –

  1. Inception Report: 20% of contract value will be paid to the selected consultant, upon delivery of the inception report/implementation plan, after contract signing.
  2. Draft Audit Report: 40% of contract value will be paid to the consultant after submission and acceptance by the Head of IAU of the first draft audit report.
  3. Final Report: 40% of contract value will be paid to the consultant, after the submission of final report,
  • APPLICATION SUBMISSION REQUIREMENTS

During preparation of the proposal, you must give particular attention to the following:

  1. AGRA requires that the firm nominate a partner who would have overall responsibility in the firm for the quality and timeliness in the execution of the project assignments, and for formal communication on the assignment between the firm and AGRA;
  2. AGRA requires that the firm must disclose in their proposal any current situations or existing client relationships that may give rise to perceived or actual conflicts of interest or impairment of independence in undertaking the assignment and
  3. The project team must collectively be capable of working in English. Communication with AGRA during the assignment, and reporting on the results of the assignment, will be in English.

TECHNICAL PROPOSAL must provide the following information, but is not limited to:

Evaluation Criteria Sub criteria/Description Evaluation Score
Past Performance of the Firm Detailed and specific experience of the firm in undertaking similar engagements; Provide at least Five Reference letters of similar assignments conducted in the last three years of similar scope.Provide list of clients served over the last 3 years indicating the nature of service provided and duration of work 20%
Technical Approach A description of the approach and plan of execution which the firm proposes to perform the assignment. Any comments on or suggestions for improving the Terms of Reference may be provided; Review approach and methodology. Demonstration of the approach to the approach to be used and knowledge of quantitative and qualitative evaluation including the use audit toolsDemonstrated effectiveness in conducting audit, evaluation or investigation of government organizations/projects, private sector entities, donor organizations/project and civil society 40%
Workplan Proposed assignment plan, demonstration of the understanding of the assignment expectation and high-quality proposal 10%
Key Personnel The proposed individual/staff team to be deployed for the assignment, the tasks which are proposed to be assigned to each team member, and the allocation of time to each team member; At minimum the proposed required Key Personnel are; Partner; Bachelor’s degree in a relevant field, Professional qualifications in accountancy (CPA or ACCA) and at least 10 years’ audit experience with experience servicing international organizations in the development world. Certification in Internal Audit (CIA) will be an added advantageManager; Bachelor’s degree in a relevant field, Professional qualifications in accountancy (CPA or ACCA) and at least 6 years’ audit experience with experience servicing international organizations in the development world. Certification in Internal Audit (CIA) will be an added advantageSenior Auditor; Bachelor’s degree in a relevant field, Professional qualifications in accountancy (CPA or ACCA), at least 4 years’ audit experience with experience servicing international organizations in the development world. Curriculum vitae and certificates for proposed key staff must be attached. 30%

FINANCIAL PROPOSAL must be provided in the prescribed format, RFP Annex B, supported with a breakdown analysis and will provide the following information, but is not limited to:

  1. Professional fees chargeable per audit with an indication of the charge out rate and time allocated for the various proposed assignment staff.
  2. Breakdown of the fees and disbursements.

Financial Proposal;

  1. Must be submitted using the format provided, RFP Annex B: Financial Proposal
  2. Price must be quoted in US Dollars (USD)
  3. All applicable taxes (VAT and withholding taxes) shall be included
  4. If the financial proposal is silent on taxes, AGRA shall assume that these are inclusive;
  5. Financial proposal shall be valid for a period of 90 days from the date of bid closure
  6. Financial proposal shall be sent as a separate attachment and MUST password protected
  7. Bidders Must provide complete financial costing for the entire assignment

Submission

  1. Proposals MUST be submitted via email to AGRA General Procurement: Procurement@agra.org on or before the deadline indicated on the synopsis of the RFP
  2. Technical proposal and Financial proposal shall be submitted as separate attachment.
  3. Neither technical nor financial proposals should exceed 10MB. The firm’s proposal with any subsequent modifications and counterproposals, if applicable, shall become an integral part of any resulting contract.
  4. Proposal must be provided in English Language

List of Attachments:

Annex A:        Download Terms of Reference herehttps://agra.org/wp-content/uploads/2020/04/ANNEX-A-TERMS-OF-REFERENCE-USAID-PIATA-2019-AUDIT.docx

Annex B:        Template for Financial Proposal

1.     RFP Annex B: Financial Proposal

ANNEX C

FINANCIAL PROPOSAL FORM FPF-2 SUMMARY OF COSTS

Item Cost  
 
USD value Total cost
Cost of the Financial Proposal, including    
(1) Remuneration    
(2) [Reimbursables]    
(3) VAT and applicable Taxes    
Total Cost of the Financial Proposal:      

Note: Payments will be made in USD
ANNEX C

FINANCIAL PROPOSAL FORM  FPF-3  BREAKDOWN OF REMUNERATION  

When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the AGRA. This Form shall not be used as a basis for payments under Lump-Sum contracts

A. Remuneration                                         
No. Name Position Person-daily Remuneration Rate Time Input in Man-days {Currency) USD Total USD cost
  Key Experts                
K-1     [Home]        
  [Field]        
K-2              
           
           
               
           
           
  Non-Key  Experts              
N-1     [Home]          
N-2 [Field]    
                   
       
       
        Total Costs        


ANNEX C

FINANCIAL PROPOSAL FORM  FPF-4  BREAKDOWN OF [REIMBURSABLE EXPENSES]

When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services

Type of [Reimbursable Expenses] Unit Unit Cost Quantity {Currency} Total value in USD
  {e.g., Per diem allowances**} {Day}        
  {e.g., International flights} {Ticket}        
  {e.g., In/out airport transportation} {Trip}        
  {e.g., Communication costs between Insert place and Insert place}          
  { e.g., reproduction of reports}          
  {econsumables          
  ………………………………          
                                                               Total Costs