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Issue Date: 18th May, 2020

AGRA reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.

Synopsis of the Request for Proposal (Individual Consultant)

Solicitation Reference No. RFP/RN00228/POLICY & ADVOCACY/2020
Title of Solicitation Inception planning and shaping of the Hub for Agricultural Policy Action (HAPA) Initiative
Issuing Office & Address Alliance for a Green Revolution in Africa (AGRA) Website:
Point of contact for clarifications, questions and ammendments AGRA General Procurement,
Email Address for submission of Proposals/ Quotes AGRA General Procurement,
Solicitation Issue Date May 18th, 2020
Deadline for submission of questions and clarifications May 25th, 2020
Deadline for Answering questions and clarifications May 28th, 2020 1700 hours, East African Time GMT +3.
Deadline for Submission of Quotations June 3rd, 2020 1700 hours, East African Time GMT +3.   Please include the subject line “RFP/RN00228/POLICY & STATE CAPABILITY/2020” in the email
Evaluation Criteria Bidder Must provide the below listed information:   Mandatory Eligibility Requirement Identification Documentations of Bidder (Valid Passport Copy or National Identification Card) Shall not be sanctioned or blacklisted by any government or institution Evaluation Criteria Total weight: 100%  




The Alliance for a Green Revolution in Africa (AGRA) is a not-for-profit organization formed in 2006. AGRA’s mission is to catalyze an agricultural transformation in Africa through, innovation-driven, sustainable, productivity increases and access to finance that improve the livelihoods of smallholder farmers.

AGRA is implementing its Strategy 2017-2021 to catalyze and sustain an inclusive agricultural transformation in Africa to increase incomes and improve food security of millions of Africans.  AGRA operationalizing the Strategy by supporting development of an effective private sector enabling and regulatory environment focusing on building agricultural input supply, extension and output marketing systems in 11 target countries. These countries are Burkina Faso, Ethiopia, Ghana, Kenya, Malawi, Mali, Mozambique, Nigeria, Tanzania, Rwanda, and Uganda. Three additional countries (Ivory Coast, Togo and Zambia) were approved to be part of the initial 11 within this strategy but with a light touch and as and when resources are available.

Across African countries today, there is need for better, more timely use of evidence, and more targeted approaches, to improve the quality of policy making by African governments specifically to overcome policy constraints and structural blockages to agricultural transformation. This need has been recognized by the African Union, which calls for analytical support mechanisms to enhance the use of evidence in policy making. Furthermore, a World Bank review of evidence-based policy making in Agriculture in Africa since the 1980s found that at the continental level, “instances in which policy outcomes can be traced back to consideration of evidence provided are few and far between. Insufficient consideration of hard evidence in agricultural policymaking is a barrier to the continent’s expressed desire for greater self-determination and shared prosperity.” (Delgado et. al, May 2019: 5).  A McKinsey scoping study (2018) across 125 providers of evidence for policy making in sub Saharan Africa found that although several policy initiatives are making progress at building capacity in the data ecosystem, there is continued lack of consolidation and translation of data.

There is a gap in the utilization of evidence within this policy making cycle to drive policy change. That is, bridging the design phase of policy where there is input of evidence and the adoption phase which is in the realm of political decision making. The existence of this gap is explained by several studies including the recent World Bank paper (Delgado et. al, May 2019: 5) on Use of Evidence to Support Agricultural Policy Outcomes

Furthermore, The COVID-19 pandemic presents great risk to lives, livelihoods and economies globally. More than 820 million people in the world do not have enough to eat, over 257 million (31%) are in Africa.[1] The pandemic has heightened the impact on these populations already grappling with food security and malnutrition, as well as increase the number of vulnerable populations. Smallholder farmers and rural communities, in addition to the urban poor, are especially vulnerable. In a bid to manage the global health crisis and ‘flatten the curve’, most governments have put in place restrictions on the movement of goods and people to mitigate the impact of the virus. These restrictions, though necessary, are not based on evidence and are resulting in disruption of market chains and trade of agricultural products, with significant potential impacts on the populations that depend on them for their livelihoods and their food and nutrition security – primarily rural Agriculture based communities.

About the Hub for Agricultural Policy Action (HAPA)

Having identified this gap, AGRA with support from its partner, the Bill and Melinda Gates Foundation (BMGF) is responding to this through a policy consolidation and translation programme that will ensure governments and stakeholders have the right evidence within the timelines to decide on the right policies and approach top addressing the challenges within the political economy context of the situation. The focus of the Consolidation and Translation intervention hinges on the premise that knowledge and research actors play a key role in providing cost benefit calculations alongside entrenched beliefs, and the fact that government interests and timing interact with the complex range of institutional relationships and decision-making mechanisms to drive towards policy change. In effect, this puts forward a supply-side intervention that bridges the gap between the technical perspectives and political realities in policy adoption.

Consolidation and Translation entails collating existing evidence, expertise and best practice (which ideally takes less time than commissioning new empirical studies) that are relevant to a government request for policy support and processing these into a set of rationalized and costed policy options. Under the leadership of the line ministry (usually Ministry of Agriculture or other related ministries), this function would articulate the cost of choosing one policy action over another so that governments can make appropriate choices for their situations. The selected option articulated as a policy statement may become actionable executive decisions or strategies for government.

The Hub for Agriculture Policy Action (HAPA) is therefore designed as a distinct service offering by AGRA to provide consolidation and translation advisory services to governments seeking to reform, refine and/ or develop a more clearly defined policy direction. The approach recognizes the urgent need for timely policy support to the Agriculture sector, which plays an important role in ensuring inclusive growth. It also recognizes the demands for political expediency and the need to ensure that a particular policy direction is anchored in evidence. The approach also addresses the challenge posed by the high turnover of senior government decision makers by engaging local capacity and building on existing knowledge and partnerships. It will also draw on international and continental best practice and enhance the use of evidence given the salient political realities in policy making.

It is expected that HAPA will therefore add value to the wider policy ecosystem in 5 ways:

  1. Enhancing timeliness and agility in response to policy challenges based on government priorities
  2. Development of easy to use, evidence-based policy products from continental best practices
  3. Sharpening effectiveness of advocacy efforts through provision of politically relevant and evidence-based policy support
  4. Contributing to Results-oriented Collaboration
  5. Providing advisory services to support the unblocking of policy constraints by bridging greater use of evidence and a deep understanding of political dynamics


The objective of the assignment is to provide strategic support in setting up and embedding HAPA within AGRA’s broader state capability and policy engagements.

Scope of Work

Identify and review requests from the 14 AGRA focus countries and determine which countries to respond to based on consultations and agreed criteria with AGRA. This includes mapping them to understand which systems they relate to (seeds, fertilizer, markets)

Drive the building of the pipeline of work for HAPA

Design and prioritise analytical tools and approaches for consolidation and translation

Develop a database for HAPA on key policies and regulations building towards a knowledge that will feed into the AGRA knowledge hub and M&E system.

Develop a stakeholder mapping focusing on think tanks operating in the focus countries. The consultant will also be required to assess the dataset each think tank has and advise how it can be used to support HAPA’s work

Provide cover for the Head of HAPA for the period of the consultancy

Support the vice-president in the recruitment and onboarding of the HAPA team.

For key areas of seeds, fertilizers and market policies, create a learning opportunity for policy response and implementation

Consultant’s Qualifications

At least a Master’s degree in degree in any one of these fields: Agriculture economics, Agriculture and Livestock Sciences, Agricultural Economics, Public Policy, Economics and other related disciplines.

Skills and Experience

At least 10 years of professional experience linked to the provision of high-level policy advice in agriculture and rural development;

Substantial knowledge of, and experience in, policy design, development, advisory and implementation; execution and review at institutional and country level, as well as design and roll-out of analytical frameworks, tools, processes and other documents to facilitate the technical development of the consolidation and translation process; 

Demonstrated experience in developing agricultural policies, agricultural sector plans, and frameworks;

Demonstrated knowledge and experience with Agriculture Sector programmes – (Crops, Fisheries and Livestock);

Experience in working with multi-stakeholder platforms and processes, or other complex collaboration and partner management platforms across sectors, including agriculture;

Strong quantitative/financial knowledge, including experience working with complex economic models, with a demonstrated ability to translate appropriate data to communicate complex information through visual representations for high level government advisory fora

Experience in developing and managing strong partnerships and relationships inside and outside the organization, managing conflicts, and building consensus. Comfortably engages with senior decision makers within organization and constructively challenges colleagues, clients and stakeholders

Experience in building capacity of government and partner staff in areas of coordination, M&E and institutional review;

Excellent interpersonal and communication skills and experience in working with a wide range of individuals in government, private sector and civil society;

Ability to create organizational work plans based on higher-level goals;

Excellent oral, facilitation and written communication skills; works well in diverse teams, with efficiency and diplomacy. 

Expected Outputs

Pipeline of policy requests (prioritised by country and by thematic area)

Detailed HAPA work plan

Partners (think tanks) mapping and the types of datasets they possess

Team onboarded and workplans for team members finalised


Six months in the first instance and renewable for another six months consultancy starting from June 2020


The consultant will report to the Vice President, Policy, State Capability and Regional Food Trade.

Evaluation Criteria

Qualification of the individual Consultant relevant to the assignment: [20%]

Experience in carrying out similar assignments: [30%]

Technical approach, methodology and work plan (maximum of 5 pages): [40%]

Relevant experience in the region: 10%

  Total weight: 100%

Proposal Submission

Technical proposal:

Interested and qualified consultants are invited to submit their proposal(s) comprising of the following:

  1. An understanding of the consultancy requirements
  2. Delivery plan including description of methodology, preliminary session flow, and preliminary design of the activities, outputs and outcomes (maximum of 5 pages)
  3. Detailed reference list indicating the scope and magnitude of similar assignments along with three professional referees contacts
  4. Relevant services undertaken in the past ten (10) years
  5. Registration and other relevant statutory documents

Financial proposal:

FINANCIAL PROPOSAL must be provided in the prescribed format, RFP ANNEX B, supported with a breakdown analysis and will provide the following information, but is not limited to:


  1. Brief Technical proposal, detailed CV and Financial Proposals must be submitted separately to by the deadline indicated in the synopsis.
  2. The subject of the email MUST read “RFP/RN00228/POLICY & STATE CAPABILITY/2020”. AGRA shall not be liable for not opening proposals that are submitted with a different subject.
  3. Technical and Financial proposals will need to be submitted as separate documents.
  4. Only the financial proposal of the best candidate will be opened and negotiated.
  5. Neither technical nor financial proposals should exceed 10MB.
  6. The financial proposal MUST be password protected.
  7. The Financial proposals shall include all applicable taxes. If taxes are not mentioned in the financial proposal, AGRA shall consider them as included in the prices provided.


Item Cost  
{Insert Foreign Currency # 1} USD value Total cost
Cost of the Financial Proposal, including      
(1) Remuneration      
(2) [Reimbursables]      
Total Cost of the Financial Proposal:        
Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded
{insert type of tax. e.g., VAT or sales tax}        
{e.g., income tax on non-resident experts}        
{insert type of tax}      
Total Estimate for Indirect Local Tax:          

Note: Payments will be made in USD


When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the AGRA. This Form shall not be used as a basis for payments under Lump-Sum contracts

A. Remuneration                                         
No. Name Position Person-month Remuneration Rate Time Input in Man-days {Currency) USD Total USD cost
  Key Experts                
K-1     [Home]        
  Non-Key  Experts              
N-1     [Home]          
N-2 [Field]    
        Total Costs        


When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services

Type of [Reimbursable Expenses] Unit Unit Cost Quantity {Currency} Total value in USD
  {e.g., Per diem allowances**} {Day}        
  {e.g., International flights} {Ticket}        
  {e.g., In/out airport transportation} {Trip}        
  {e.g., Communication costs between Insert place and Insert place}          
  { e.g., reproduction of reports}          
  {e.g consumables          
                                                               Total Costs      

[1] Africa Regional Overview of Food Security and Nutrition, FAO, 2018