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REQUEST FOR PROPOSAL: DEVELOPMENT OF OPERATIONAL GUIDELINES FOR SEED LEGISLATION AND REGULATIONS IN GHANA

RFP/RN00217/GHANA/2020

Issue Date: 15th May, 2020

AGRA reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.

Synopsis of the Request for Proposal (Individual Consultant)

Solicitation Reference No. RFP/RN00217/ GHANA/2020
Title of Solicitation Development of operational guidelines for seed legislation and regulations in Ghana.
Issuing Office & Address Alliance for a Green Revolution in Africa (AGRA) Website: www.agra.org
Point of contact for clarifications, questions and ammendments AGRA General Procurement, Procurement@agra.org
Email Address for submission of Proposals/ Quotes AGRA General Procurement, Procurement@agra.org
Solicitation Issue Date May 15th, 2020
Deadline for submission questions and clarifications May 20th, 2020
Deadline for Answering questions and clarifications May 22nd, 2020 1700 hours, East African Time GMT +3.
Deadline for Submission of Quotations May 29th, 2020 1700 hours, East African Time GMT +3.   Please include the subject line “RFP/RN00217/ GHANA/2020” in the email
  Anticipated Award Type   INDIVIDUAL CONSULTANCY AGREEMENT
Evaluation Criteria Bidder Must provide the below listed information:   Mandatory Eligibility Requirement Identification Documentations of Bidder (Valid Passport Copy or National Identification Card)   Shall not be sanctioned or blacklisted by any government or institution   Evaluation Criteria Total weight: 100%  

Terms of Reference

Development of operational guidelines for seed legislation and regulations in Ghana.

1. Introduction

A system of quality monitoring, standards adherence and enforcement, referred to as quality assurance, is a basic feature of an effective seed industry. Quality assurance permeates the entire spectrum of the seed program from production in the field, processing, packaging, storage to marketing. Seed quality assurance gives credibility to the seed as a specialized commodity since it empowers farmers to have confidence in the product. 

Ghana operates the Minimum Standards Certification and the crops covered are: Cereals such as maize, rice, sorghum, millet; legumes such as cowpea, groundnuts, bambara groundnuts, and soybean; vegetables such as garden egg, onion, tomato, pepper and okra; roots & tubers such as cassava, yam and sweet potato and cocoyam; and fruit & tree crops such as mango, citrus and pineapples.  

Seed quality assurance in Ghana is under the mandate of the Ghana Seed Inspection Division (GSID) established within the Plant Protection and Regulatory Services Directorate (PPRSD) of the Ministry of Food and Agriculture. GSID also provides technical support for the development of internal and external quality assurance by the private sector.

The GSID operates a National Seed Testing Laboratory at Pokuase, near Accra, and has regional satellite laboratories sited in six locations in the country.   From the breeder and foundation stages up to the production and sale of certified seeds, seed industry quality standards are enforced through the Plants and Fertilizer Act, 2010 (ACT 803) and its Regulations. The latter has been revised by Parliament at the close of 2019 to bring it in line with provisions of the ECOWAS Harmonization Program in which Ghana is a participant.

The above notwithstanding, serious inherent weaknesses in the legislative and regulatory environment persist. Notable among these are inadequacies in the operations of the legislative and regulatory protocols.

The Alliance for a Green Revolution in Africa (AGRA) through the Partnership for Inclusive Agricultural Transformation in Africa (PIATA) has secured a buy-in from the USAID to support the seed sector in Ghana. As part of its Ghana Inclusive Agricultural Transformation (GIAT) Program, AGRA is seeking the services of a Technical Assistance provider (Seed Industry Consultant) to support the Ministry of Food and Agriculture (MOFA) and the National Seed Trade Association of Ghana (NASTAG) to streamline and enhance the legislative and regulatory component of the seed industry. This will include specific interventions aimed at ensuring that the legislative and regulatory provisions are adequate, appropriate and serve as credible basis to support the development of the seed industry.

This is specifically to guide the intervention that will be required in establishing operational guidelines for the operations of the Seed component of ACT 803 and the recently revised Seed Regulations.

2. Scope of work

In view of the above, and in line with the provisions of the GIAT program, the incumbent Seed Industry Consultant will be required to perform as follows:

Under the direct supervision of the Country Manager and in cooperation with the AGRA country team, relevant officers of the MOFA and NASTAG, the Seed Industry Consultant shall develop operational guidelines that will enhance the legislative and regulatory functions of the seed industry. Towards that goal, the Consultant shall perform the following specific assignments:

        i.            Thoroughly familiarize with the text of The Plants and Fertilizer Act and the new Seed Regulations and identify changes and other implications that they bring to the current processes of quality assurance, as hitherto operated by GSID of PPRSD and other partners.

  1. Conduct a review of the Plant and Fertilizer Act and record any discrepancies that the Seed Regulations has with it and propose necessary amendments that will need to be considered in due course.
  2. Propose operational innovations that will enhance some key processes such as variety release processes, seed inspection and laboratory seed testing, in a manner that will not compromise on the core provisions of the Seed Regulations and the ECOWAS Harmonization protocols.
  3. Consult PPRSD and propose awareness creation sessions among the key stakeholders on ACT 803, ECOWAS and the national Seed Regulations on the provisions outlined for the implementation of the Seed Regulations.
  4. Consult GSID-PPRSD, CSD and NASTAG to identify portions of the Seed regulations which need to be elaborated and prepare annotated outlines to guide the elaboration during awareness creation sessions
  5. Prepare guidelines, in collaboration with all stakeholders, for a nation-wide campaign to sensitize and bring awareness of the Seed Regulations to all implementers and beneficiaries, including seed industry, farmers, policy makers, police, customs etc. Present the guidelines at an inception Workshop of the project.
  6. Prepare tentative budgets covering the nation-wide awareness campaign, including its preparatory activities.
  7. Conduct any other activities related to this assignment as may be required.

3. Duty Station

Accra, Ghana with possible travels outside of duty station.

4. Duration

Six (6) weeks (desk study, consultations with stakeholders, preparation of documents, conduct of workshops)

5. Qualifications

A minimum of Master’s Degree in Agronomy/Seed Technology with at least 10 years practical experience in formulation and implementation of seed projects at international level. Proven experiences in seed policy, legislation and regulation and seed production activities are required. Familiarity with multi-cultural collaboration is a must, wide experience with African Seed sector and ECOWAS Seed Harmonization is a necessity. Good command of English language is a must.

  • Evaluation Criteria

           i.            Qualification of the individual Consultant relevant to the assignment: [20%]

         ii.            Experience in carrying out similar assignments: [30%]

       iii.            Technical approach, methodology and work plan (maximum of 5 pages): [40%]

       iv.            Relevant experience in the region: 10%

  Total weight: 100%

  • Proposal Submission

Technical proposal:

Interested and qualified consultants are invited to submit their proposal(s) comprising of the following:

        i.            An understanding of the consultancy requirements

      ii.            Delivery plan including description of methodology, preliminary session flow, and preliminary design of the activities, outputs and outcomes (maximum of 5 pages)

    iii.            Detailed reference list indicating the scope and magnitude of similar assignments along with three professional referees contacts

    iv.            Relevant services undertaken in the past ten (10) years

      v.            Registration and other relevant statutory documents

Financial proposal:

FINANCIAL PROPOSAL must be provided in the prescribed format, RFP ANNEX B, supported with a breakdown analysis and will provide the following information, but is not limited to:

        i.            Professional fees chargeable per day

      ii.            Breakdown of disbursements if applicable

    iii.            Must be submitted using the format provided, RFP Annex B: Financial Proposal

    iv.            Price must be quoted in US Dollars (USD)

      v.            All applicable withholding taxes shall be included. If the financial proposal is silent on taxes, AGRA shall assume that these are inclusive;

    vi.            Financial proposal shall be valid for a period of 90 days from the date of bid closure.

  vii.            Financial proposal shall be sent as a separate attachment and MUST be password protected.

  • requirements

        i.            Brief Technical proposal, detailed CV and Financial Proposals must be submitted separately to procurement@agra.org by May 29th, 2020 at 1700 Hours East Africa Time (GMT +3).

      ii.            The subject of the email MUST read “RFP/RN00217/ GHANA/2020”. AGRA shall not be liable for not opening proposals that are submitted with a different subject.

    iii.            Technical and Financial proposals will need to be submitted as separate documents.

    iv.            Only financial proposal of the best candidate will be opened and negotiated.

      v.            Neither technical nor financial proposals should exceed 10MB.

    vi.            The financial proposal MUST be password protected.

  vii.            The Financial proposals shall include all applicable taxes. If taxes are not mentioned in the financial proposal, AGRA shall consider them as included in the prices provided.

ANNEX B: FINANCIAL PROPOSAL FORM FPF-2 SUMMARY OF COSTS

Item Cost  
 
{Insert Foreign Currency # 1} USD value Total cost
Cost of the Financial Proposal, including      
(1) Remuneration      
(2) [Reimbursables]      
Total Cost of the Financial Proposal:        
Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded
{insert type of tax. e.g., VAT or sales tax}        
{e.g., income tax on non-resident experts}        
{insert type of tax}      
Total Estimate for Indirect Local Tax:          

Note: Payments will be made in USD

ANNEX B: FINANCIAL PROPOSAL FORM FPF-3  BREAKDOWN OF REMUNERATION  

When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the AGRA. This Form shall not be used as a basis for payments under Lump-Sum contracts

A. Remuneration                                          
No. Name Position Person-month Remuneration Rate Time Input in Man-days {Currency) USD Total USD cost
  Key Experts                
K-1     [Home]        
  [Field]        
K-2              
           
           
               
           
           
  Non-Key  Experts              
N-1     [Home]          
N-2 [Field]    
                   
       
       
        Total Costs        

ANNEX B: FINANCIAL PROPOSAL FORM  FPF-4  BREAKDOWN OF [REIMBURSABLE EXPENSES]

When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services

Type of [Reimbursable Expenses] Unit Unit Cost Quantity {Currency} Total value in USD
  {e.g., Per diem allowances**} {Day}        
  {e.g., International flights} {Ticket}        
  {e.g., In/out airport transportation} {Trip}        
  {e.g., Communication costs between Insert place and Insert place}          
  { e.g., reproduction of reports}          
  {e.g consumables          
  ………………………………          
                                                               Total Costs      
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