Request for Expresssions of interest for Two Procurement Consultants

Background

Founded in 2006, the Alliance for a Green Revolution in Africa (AGRA), is an African-led African-based organization that seeks to catalyze Agriculture Transformation in Africa. AGRA is focused on putting smallholder farmers at the center of the continent’s growing economy by transforming agriculture from a solitary struggle to survive into farming as a business that thrives. As the sector that employs the majority of Africa’s people, nearly all of them small-scale farmers, AGRA recognizes that developing smallholder agriculture into a productive, efficient, and sustainable system is essential to ensuring food security, lifting millions out of poverty, and driving equitable growth across the continent.

In an effort to ensure efficiency in our procurement processes, AGRA needs services of two procurement consultants to support the Procurement unit for a period of 6 months.

Objective of the assignment

Under the supervision of the Head of Procurement, the procurement consultants will provide support in processing of all procurement requests including preparation of requests for proposals and evaluation of proposals.

Scope of Work

The procurement consultants will be required to carry out the following activities:

  • Review procurement requests including terms of references and follow up with requesting Units to ensure completeness and timely solicitation of proposals;
  • Provide procurement support in preparation of solicitation documents and evaluation of proposals as a member of the technical evaluation panel;
  • Ensure timely response to all vendor/consultant’s requests for clarifications;
  • Provide support in establishment of framework agreements with service providers in all AGRA Countries;
  • Provide support during procurement planning and ensure timely implementation of the plan;
  • Participate in contract negotiations and contract management;
  • Carry out procurement training to staff;
  • Ensure a proper filing system is maintained;
  • Ensure timely procurement reporting;
  • Carry out any other procurement activities as shall be assigned by the Head of Procurement

Deliverables

The procurement consultant is expected to submit weekly and monthly status reports on activities carried out

Duration

The assignment shall be carried out on a full time basis for a period of 6 months.

Reporting

The Procurement Consultants will report to the Head of Procurement

Profile of the procurement consultants

The procurement consultant shall possess the following:

  • A graduate degree in procurement management or Chartered Institute of Purchasing and Supply (CIPS);
  • Demonstrated experience in carrying out procurement of consultancy services;
  • Over 6 years’ experience in public procurement;
  • Knowledge of best practices such as guidelines of donors including Governments, Private Foundations and Multilateral Agencies;
  • Experience working with Not for Profit international organizations will be an advantage;
  • An excellent track record and high integrity;
  • Strong analytical skills, commitment to accuracy, attention to detail and to maintaining a timely and efficient work flow;
  • Excellent communication skills, ability to work in multicultural environments, and ease in interpersonal relationships;
  • Reliable and responsible personality and capacity to work under demanding professional circumstances and in an international environment;

Documents to be submitted

  • An application letter and confirmation of availability;
  • Copies of Academic certificates and other relevant certificates;
  • Signed Curriculum Vitae;
  • A certificate of good conduct;
  • At least three referees

Financial Proposal

The consultants shall submit financial proposals based on a monthly remuneration fee inclusive of withholding taxes.

Selection procedure

The CVs shall be evaluated according to the following criteria:

Step 1: Applicants shall be shortlisted

Step 2: Shortlisted candidates shall be evaluated per the criteria below:

  • Qualification of the consultant ………………………………………….………….[20%]
  • Demonstrated experience in carrying out procurement of consultancy services……[20%]
  • Knowledge of best practices such as guidelines of donors including Governments, Private Foundations and Multilateral Agencies………………………………………………[10%]
  • Experience in similar environment and possession of required skills.….……………[10%]
  • Language and communication skills……………………………………….………….[10%]
  • Written test……………………………………………………………………………[30%]

TOTAL SCORE……………………………………………………………………………………………………[100%]

NB:

  • Only the best two candidates shall be considered for negotiations
  • In addition to the written test, oral interviews may be considered

Procedure for application:

Invited consultants are requested to submit the requested documents to procurement@agra.org by 5:00PM on 9th May 2019. The subject of the email should read “Procurement Consultant”.

Disclaimer

AGRA may at any time, terminate this request without entering into a contract and also reserves the right to accept or reject any or all applications and is not bound to give reasons for its decision. AGRA is also not obligated to award the procurement to the individual that offers the lowest price.

AGRA
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