Request for Expression of Interest: Partnerships program coordinator

Country: Kenya

Assignment Title: Partnerships program coordinator

Background

The Alliance for a Green Revolution in Africa (AGRA) is an African-led alliance focused on putting farmers at the centre of our continent’s growing economy. AGRA advances uniquely African solutions to sustainably raise farmers’ productivity and connect them to a growing marketplace. Together with its partners—including researchers, donors, African governments, the private sector, and civil society—AGRA seeks to create an environment where Africa feeds itself.

The Alliance for a Green Revolution in Africa is a not-for-profit organization working with African governments, other donors, Non-Government Organizations (NGOs), the private sector and African farmers to significantly and sustainably improve the productivity and incomes of resource poor smallholder farmers in Africa.  AGRA’s overall goal is to catalyze and sustain an Inclusive Agricultural Transformation in Africa to increase incomes and improve food security of at least 30 million smallholder farming households with a set of targeted catalytic downstream and systemic investments coupled with government engagement made through its alliance of partners.

The Partnerships Unit’s role is to develop and scale partnership intervention models that support private sector led agriculture development and mobilization of (private) investments in the AGRA’s key value chains. In addition, the unit supports AGRA in positioning itself as a preferred partner for private sector led agriculture development, and a leading initiator, convener and catalyst of multi-stakeholder partnerships that drive transformation.

For 2019 the unit has identified the following priorities:

  • Work with government-mandated and critical investment institutions to strengthen their capacity to mobilize & facilitate inclusive private sector investment in agriculture.
  • Establish and leverage relationships with strategic and large-scale private sector actors
  • Establish and manage multi-plex partnerships to leverage resources and scale existing efforts (including country partnerships). A key example is the The Farm to Market Alliance (FtMA).
  • Support AGRA’s country level delivery of value chain enhancing partnerships

AGRA is seeking to procure the services of a consultant to deliver on a structured engagement with respective partners and to execute and track the performance of key initiatives and deliverables.

Objective of the consultancy:

The main aim of the consultancy is to strengthen the operational management of the partnership team’s on-going and planned initiatives. A second objective is to support the identification and execution of partnership opportunities, most specifically the generation of proposals. A third objective is to manage the tracking and reporting on partnership’s development. Fourthly the consultant is expected to establish and manage a relationship management framework of key partner relationships.

The consultant will report to the Head of Partnerships, and will work closely with the other members of the PU team and relevant staff in various teams.

The Scope

  • Country level Mapping. Liaise closely with AGRA’s Country Heads and in-country partnership officers to map in-country opportunities and the delivery of private sector led regional and country-level partnership strategies and plans
  • Co-design in-country interventions.Translate partnership opportunities in concrete in-country activities, by supporting the design, award process and  execution of partnership related grants, technical assistance, third party funding proposals and other investments such as procurements (including but not limited to: support paperwork preparation, edit contracts, presentations, reports, and other communications)
  • Relationship management support. Develop and manage the relationship management plan of the Unit, including partner engagement and follow up on a country level; track and maintain a partnership and relationship database.
  • Follow up and tracking. Follow up on partnerships initiatives, deliverables, reports, contracts, consultants, and other commitments and requests for information with associated communications as needed
  • Reporting. Generate reports on AGRA’s performance in regional and country level private sector and partnership engagement
  • Event management. Coordinate and organise key partnership meetings and support the tracking follow up tasks and commitments. Support the designing, planning and delivery of AGRA partnership events, including activities at the Annual Green Revolution Forum.
  • First responder to general requests. Maintains an in-depth knowledge of the Partnership Unit, responding and/or re-routing general requests for information, electronic and oral communications and facilitation, liaison with other offices of AGRA and representative from other institutions.

Expected Deliverables

The consultant will be required to produce the following main outputs:

  • Generate a mapping and regular status report of all in-country partnership opportunities
  • Effective and efficient follow up of tasks and requests for at least 25 key in-country partnerships initiatives
  • Monthly updated partnership tracker, relationship database and updated tracker of AGRA’s performance in regional private sector and partnership engagement
  • Generate monthly and quarterly performance and tracker reports for internal and external reporting
  • Write and coordinate at least 6 partnership grant proposals and relevant grant memos
  • Effective and efficient coordination of the PU team’s calendar and activities including meetings and meeting reports
  • Support the Deal-room secretariat and event in the AGRF predominantly by managing the profiling, invitation and registration process of key partners for the Deal-room
  • Effective support on the designing, planning and delivery of 3 AGRA partnership events

Reporting arrangements

The consultant shall report directly to the Head of Partnerships Unit, who will designate a contact Partnership Program Officer to coordinate the activity on day-to-day basis.

Time frame

The study is expected to be completed over a period of 150 days.

Requirement

The proposal should include:

Technical

  • Understanding and interpretation of the TOR
  • Methodology to be used in undertaking the assignment
  • Time and activity schedule

Financial

  • Consultant’s daily rate in US Dollars
  • Other costs, e.g. accommodation, travel, support staff, printing, tax, etc.

Personal Capacity Statement

  • Relevant experience related to the assignment
  • Appropriate references (At least 3 references from recent clients in the past 3 years)
  • Curriculum Vitae

Evaluation Criteria

We shall have a two step evaluation process. The first step will be on a pass/fail basis and will be based on the following:

STEP ONE:

  • Demonstrated experience in carrying out similar assignments;;
  • Consultant’s profile;
  • Submission of consultant’s CV and certificates.

Note that consultants  that do not fulfill above requirements will not be technically assessed.

STEP TWO:

The second step will involve a detailed technical evaluation.The consultant shall be selected on the basis of his/her proven experience, qualifications and ability to deliver a high quality outputs in a timely and efficient manner. The proposal shall be evaluated based on the following criteria:

  1. Specific experience of the Consultant relevant to the Assignment: [55%]
  2. Adequacy and quality of the proposed methodology, and work plan in responding to the Terms of Reference (TORs):
  • Technical approach and methodology: (30%)
  • Work plan: (15%)

Total weight for criterion (B):                                                                                  [45%]

TOTAL SCORE……………………………………………………………………………………….. [100%]

The proposal should include:

  1. A description of the assignment elements and summary of the scope of the assignment.
  1. CV conforming to the qualifications listed above for persons to manage and conduct the assignment. Only CVs strictly relevant to the assignment shall be accepted.
  2. Detailed itemized budget to be submitted as a separate document

Procedure for application:

Interested parties are requested to submit their technical and financial proposals (ensure the two are separate documents and the financial proposal is password protected). The documents should be submitted to: procurement@agra.org by 5:00pm East African Time on May 31st 2019

For more information on AGRA kindly visit the website: www.agra.org

AGRA
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