Program Coordinator: Job Reference PCRFT/02/2019

About AGRA

Founded in 2006, the Alliance for a Green Revolution in Africa (AGRA), is an African-led African-based organization that seeks to catalyse Agriculture Transformation in Africa. AGRA is focused on putting smallholder farmers at the centre of the continent’s growing economy by transforming agriculture from a solitary struggle to survive into farming as a business that thrives. As the sector that employs the majority of Africa’s people, nearly all of them small-scale farmers, AGRA recognizes that developing smallholder agriculture into a productive, efficient, and sustainable system is essential to ensuring food security, lifting millions out of poverty, and driving equitable growth across the continent.
AGRA is rolling out a new 5-year strategy to catalyse and sustain an Inclusive Agricultural Transformation in Africa to increase incomes and improve food security for 30 million farmers. Under this strategy, AGRA will deliver through an approach that simultaneously catalyses change at farmer level, strengthens input and output market systems and puts government at the centre to enable and champion private-sector-led agricultural growth at national level.

One key program within AGRA’s strategy focuses on promoting regional food trade and food markets through policy predictability and market systems development across AGRA’s 11 priority countries in East, West, and Southern Africa.

To support the successful delivery of this programmatic focus, AGRA is seeking to recruit an experienced and exceptional individual to the role of Program Coordinator, Regional Food Trade.

The role will be based in Nairobi, Kenya.

The Position

Reporting to the Regional Head of Food Trade, the Program Coordinator will be responsible for the coordination and management of documents and processes related to grant-making, procurement, administration, reporting, compliance, internal and external communications within the Africa Food Trade and Resilience Program. The incumbent will assist Program Officers within the Program in the refinement of project proposals and grant memos in order to ensure that these documents are well-prepared in advance of submission to the Grants Unit and the Grants Committee. The Program Coordinator will also assist Program Officers with regard to internal and external communications to ensure the running of a cohesive, coherent program, and provide regular updates on the team’s status through reports or meetings.

When necessary the program coordinator will assist the Program Assistant in providing administrative, structural and logistical support to the Food Trade team as well as technical program leadership; partnerships; management and administration; and reporting and compliance roles.

Key Duties and Responsibilities:

• Monitor the development of grants and assist in their formulation from the point of initial, draft submission to final approval by the Grants Committee.
• Assist in reviewing and developing proposals and drafting grant memos for review by the Head and Regional Food Trade Team.
• Maintain a real time record of on-going projects and those in the pipeline.
• Maintain an up-to-date record of project technical and financial reports.
• Monitor projects implementation progress and do the necessary follow with the grantees, including training them on the use of various AGRA templates.
• Draft technical and financial reports for the donor.
• Develop guidelines for proposal submission and for responses to inquiries and screen, direct, and follow through on all grant-related enquiries as appropriate.
• Represent Head/Program Officers at important meetings, in their absence, and provide a formal written report.
• Upon request by Head/Program Officers, write and disseminate reports of meetings to enhance information flow and sharing among program staff.
• Assist with research and evaluation activities of the program, including developing research protocols and data collection templates for grantees.
• Support procurement and compliance processes for the Regional Food Trade Team
• Support the program engagements with various stakeholders including PIATA, national governments, regional economic blocs and other state and non-state actors; as well as coalitions established in the course of the program implementation
• Support the communication and synchrony between the program office in Nairobi with AGRA country teams in the 13 countries where program will be implemented

When necessary supports the program assistant to:
• Support the program with scheduling of meetings both internal and external including securing appropriate venues
• Manage and monitors the program staff’s shared communications resources and assets including email accounts, e-library, e-subscriptions to journals and newsletters and WhatsApp groups and liaises with relevant colleagues for timely responses.
• Make travel arrangements for team members and ensures timely and accurate submission of Travel Expenses.
• Proactively manages program staff timesheets in the system
• Support the contracting of service providers and maintains a tracker of all contracts providing regular updates on their status and expenditure.
• Follows up with the Procurement and Finance Units on relevant invoices and ensures timely payments
• Support the development of a corporate calendar and follows up with colleagues across the program secretariat, regional team and countries to update it.
• Maintain up-to-date travel and leave plans for the program staff
• Facilitate the translation of institution-wide documents submitted to the program into necessary languages.
• Conduct daily media monitoring on matters that follow within the program themes and shares important daily reports with the program team.
• Play a key role in program visibility; including organizing local and regional events and making all arrangements including logistics, invitations, follow up, obtaining presentation, liaising with service providers and post-event follow up including “thank you” letters.
• Maintain a database of contacts (addresses and telephone numbers of institutions that the program deals with and any other relevant information); and updates this data on a timely basis
• Organize all in-house program meetings, documents action points and shares them with teams for follow up.
• When called upon, represent the program in relevant high-level stakeholder meetings/workshops and other engagement and ensure timely reporting after every event

Key Qualifications and Experience required:

• M.Sc. graduate in economics, business administration, agribusiness, agriculture, rural development, public policy management or related field.
• Computer proficiency and familiarity with a range of software applications including word processing, spreadsheets and databases.
• Minimum of 10 years’ experience in agriculture related international development work
• At least 5 years’ experience in project management in Africa is essential.
• A minimum of three years’ experience in grant making.

An attractive remuneration package commensurate with the responsibilities of the position will be negotiated with the successful candidate.

If you believe you are the right candidate for this position, kindly submit your application with a detailed CV (including your e-mail and telephone contacts) to recruit@agra.org. Please quote the job reference number in the subject line of the application e-mail.

To be considered, applications must be received by 15th February, 2019.

For more information on AGRA, applicants can visit www.agra.org

Only shortlisted candidates will be contacted.

AGRA is an Equal Opportunity Employer

AGRA
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